Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting can involve more moving parts than many people expect, because income, expenses and tax treatment often depend on how a dentist works and how the practice is structured. The points below are common considerations rather than universal rules — what applies to you will depend on your contracts, your business structure and your individual circumstances.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
A self-employed associate generally needs to report income and expenses through Self Assessment, and that usually involves more than simply entering a total figure. Practice to practice income, reimbursed lab costs, indemnity cover, professional subscriptions and equipment you buy yourself can all affect the final taxable figure, and treatment can vary depending on your contract terms. An accountant can help you record income correctly, identify expenses you may be able to claim, and keep payments on account and HMRC deadlines under control.
Both NHS and private income are generally taxable, but they often behave differently in practice. NHS payments may follow a contract or UDA schedule while private fees arrive at irregular intervals, which can make cash flow and record-keeping harder to manage. How the income is reported depends on whether you receive it personally or through a partnership or limited company, so the structure matters as much as the income itself. We look at your specific arrangements before advising on the right approach.
Yes. A practice trading through a limited company typically needs annual accounts, a Corporation Tax computation and confirmation statement, along with payroll for any employed team members and VAT returns where the practice is registered. There can also be planning around director remuneration, dividends and how profits are extracted in the most suitable way for your circumstances. We can handle the compliance work and explain how the numbers affect both the company and you personally.
Generally we would ask for details of your income sources — NHS, private or both — along with bank and credit card statements, invoices for equipment and materials, lab fee records, professional subscription and indemnity receipts, payroll information for any staff, and any existing accounts or tax returns. If you work as an associate across several practices, statements from each payer are useful. If your records are incomplete or disorganised, that is not a barrier; part of the work is often helping to get them into a workable state.
Practice payroll usually covers a mix of roles, from reception and nursing staff to hygienists and therapists, and each can be treated differently depending on their contract and employment status. We can run payroll, calculate PAYE and National Insurance, handle the associated reporting to HMRC and deal with workplace pension duties where they apply. If you employ team members on varying hours or pay structures, consistent record-keeping helps avoid issues later.
Some dental services are exempt from VAT, while others — such as certain cosmetic treatments or the sale of goods — can be treated differently, so whether you need to register depends on your turnover and the mix of services you provide. If registration is required, there are also choices about accounting schemes that can affect administration. Because the position varies between practices, it is worth reviewing your specific services before assuming either way.
Switching is usually more straightforward than dentists expect. We would need your authorisation to contact your current accountant, then we request the handover information — typically accounts, tax returns, payroll records and VAT history. If you are partway through a tax year, we can pick up from the current position rather than starting again. The aim is to keep disruption to a minimum while making sure nothing is missed in the transition.
Fees depend on the work involved rather than a single standard figure, so the scope of your accounts, the number of income sources, whether payroll or VAT is included, and the complexity of your structure all play a part. What matters is agreeing what is covered before work begins, so there are no surprises. We can discuss your circumstances and set out an arrangement that reflects the services you actually need.
