Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting involves a few moving parts that do not appear in most other professions. The right approach depends on how you work, where your income comes from and whether you trade as a sole trader, partner, associate or limited company, so the points below are considerations rather than assumptions about your situation.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In most cases, income from associate dental work is treated as self-employment income and is reported through Self Assessment, which means registering with HMRC and filing an annual tax return. The position can be more involved where you also have employed income, practice profits, rental income or other sources, because these need to be brought together in one return. It is worth checking your own circumstances, as the requirement to file depends on your total income and how it arises.
Yes. Where a dentist or practice earns from both NHS dental work and private treatment, the records need to distinguish between the two so that income reported, costs allocated and any VAT treatment remain accurate and defensible. This usually means setting up bookkeeping in a way that separates income streams from the outset, rather than trying to unpick them later. It also makes it easier to see how each side of the practice is performing.
Practice owners often need annual accounts, a business tax return where the practice trades through a limited company or partnership, bookkeeping, payroll for the practice team, and VAT support where turnover requires it. Practice owners may also want help with tax planning around equipment purchases, drawings, profit extraction or premises costs. The exact combination depends on your business structure, how the practice is owned and what it does over the year.
A partnership generally involves partnership accounts and a partnership tax return, with each partner reporting their share of profits on their own Self Assessment return. A limited company is a separate legal entity, so it files annual accounts and pays Corporation Tax in its own right, while directors are usually taxed on salary and dividends. The reporting, deadlines and tax planning considerations differ between the two, and the right structure depends on your circumstances and objectives.
It helps to keep clear records of all treatment income, including NHS payments and private fees, along with practice and laboratory invoices, equipment purchases, indemnity and subscription costs, staff wages, pension contributions and bank statements. Records of associate arrangements and any amounts paid or received between practices are also useful. Digital copies of invoices and receipts make the bookkeeping process smoother and reduce the risk of missed expenses at the end of the year.
Yes, switching accountants is a normal part of running a dental practice or self-employed career, and it can be handled at any point in the year. The process usually involves confirming your instructions, contacting your existing accountant for the handover of records and filing history, and then checking that everything is in order before the next deadline. Existing bookkeeping and accounts can be reviewed as part of the move so you start from a clear position.
Fees are based on the work actually involved, which means the scope of services, the number of income sources, the business structure and the volume of records all play a part. A sole trader associate with straightforward affairs has different requirements from a limited company practice running payroll and VAT. After an initial conversation about your circumstances, you can expect a clear explanation of what is included and what it will cost before anything is agreed.
Useful starting points include your Unique Taxpayer Reference, your business or practice details, details of your income sources such as associate contracts or NHS payments, your last set of accounts or tax return where relevant, and access to your bookkeeping records. If you run a practice with employees, payroll information and any VAT records are helpful too. Anything missing can usually be gathered as part of the process rather than delaying the initial review.
