Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a straightforward salary or single-trade business. The areas below are among those that can create complexity, depending on how you are engaged, how your income is structured and how your practice is set up.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It depends on your circumstances. A self-employed associate dentist usually needs to report income and expenses through Self Assessment, and that becomes more involved where you work across several practices, receive both NHS and private income, or have other earnings alongside your dental work. An accountant can help make sure income and expenses are recorded accurately, that expenses you are entitled to claim are not missed, and that your return is filed on time. Some associates manage this themselves quite comfortably, while others find professional support useful once their affairs become more complex.
Both NHS and private dental income are generally taxable, but the way each is paid and recorded can differ, particularly where NHS payments come through a practice or a third party rather than directly to you. Keeping the two strands clearly separated in your records makes it easier to prepare accurate accounts and tax returns. The correct treatment can also depend on whether you receive income personally, through a partnership or through a limited company, so the position should be reviewed against your own arrangements.
These costs are often allowable as professional expenses where they are incurred wholly and exclusively for the purposes of your dental work, but this is not automatic in every case. The position can differ depending on whether you are self-employed, in a partnership, employed, or a director of your own company, and some costs may be treated differently from others. Retaining receipts and details of what each payment relates to helps ensure the claim is properly supported.
Not necessarily. VAT registration depends on your taxable turnover and the nature of the services you provide. Some dental services may be exempt from VAT while others are standard-rated, and a mixture of NHS and private income can make the position less straightforward than it first appears. If you are approaching a registration threshold or are unsure how your treatments should be treated, it is worth taking advice on your specific circumstances rather than assuming a particular outcome.
There is no single structure that suits every dentist. Sole trader status is common for associates and can be straightforward to administer, while partnerships are often used where dentists share ownership of a practice, and a limited company may appeal to some practice owners for other reasons. The right choice can depend on profit levels, how many principals are involved, plans to expand, and how much administration you are willing to take on. It is also worth revisiting as your circumstances change.
Most dentists need records of NHS and private income, expense receipts, bank and card statements, payroll information, equipment and materials invoices, and details of professional subscriptions, GDC registration and indemnity cover. Practice owners may also need copies of associate agreements, lease documents and finance agreements. Keeping these records digitally and up to date throughout the year makes both bookkeeping and the year-end process considerably easier.
Yes. Switching accountants is usually a straightforward process, and we can help coordinate the handover of your records from your current adviser. You would normally need to provide details of your existing bookkeeping, recent accounts and tax returns, and confirmation of where you are in the current reporting cycle. Where possible, timing the change around your year end tends to make the transition smoother for both you and the outgoing accountant.
Fees generally reflect the scope of work involved rather than a flat rate for all dentists. A self-employed associate with a single tax return and modest bookkeeping has different requirements from a practice owner with staff payroll, VAT returns and company accounts. We agree the scope and the fee in advance, based on what you actually need, so there are no surprises later in the year.
