Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental income often combines employment, self-employment and business profit, so the accounting picture is not always straightforward. Depending on whether you work as an associate, a principal or a practice owner, the records you keep, the returns you file and the way your income is taxed can differ considerably. The points below are common considerations rather than a checklist that applies to every dentist.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Associate dentists are often treated as self-employed for tax purposes, which generally means registering with HMRC, keeping records of fees and allowable expenses, and filing a Self Assessment tax return each year. An accountant can help you work out which costs qualify, how payments received from practices should be recorded, and how your tax position fits alongside any other income you have. Some associates manage this themselves, while others prefer the figures to be checked and the filing dates managed for them.
Both are generally taxable, but they can reach you in different ways. NHS income may arrive through a contract or a schedule of payments, while private fees often come from individual patients or through the practice. Your records need to show which is which, particularly where some income belongs to the practice rather than to you personally, or where you work as an associate. We look at your actual arrangements and explain how each stream should be recorded rather than applying one approach to everyone.
Yes. A mid-year switch is common, and we would normally ask for your existing accountant's details so professional clearance can be requested and the records needed to take things on can be obtained. There may be work to bring up to date first, such as outstanding bookkeeping or an unfiled return, and we will explain what is required before anything is submitted.
Costs incurred wholly and exclusively for your dental work may be allowable. Professional subscriptions and registration fees, indemnity or insurance cover, specialist equipment and materials, and certain training costs are common examples. Whether a particular expense qualifies can depend on your employment status and how the item is used, so it is worth checking rather than assuming. Larger items such as equipment may also be treated differently from everyday running costs.
If you employ dental nurses, hygienists, receptionists or other staff, payroll obligations apply, which can include PAYE, National Insurance and workplace pension duties where relevant. VAT depends on your turnover and the mix of services your practice provides, and not every practice needs to be registered. We can review your position and set out what applies to your practice rather than applying a blanket rule.
There is no single answer, because it depends on how the practice is owned, how profits are shared, how much risk you carry and what you plan for the future. A limited company can bring certain tax and liability considerations, while a partnership or sole trader structure may be simpler to run and administer. We can talk through the practical implications of each option in light of your own circumstances.
Usually your HMRC references, details of your income sources such as NHS contracts or private fee schedules, records of expenses, bank statements, and any previous accounts or tax returns. If you own a practice, we would also need payroll and VAT information where relevant. Incomplete records are not a barrier; it simply helps to know where things currently stand.
Fees reflect the work involved. A single Self Assessment return for an associate dentist takes less time than full practice accounts with payroll and VAT, so the scope is agreed with you before any work begins. We discuss your circumstances first and then set out what is included and what it will cost, so there are no surprises later.
