Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting comes with a distinctive set of pressures, and the way income, expenses and tax are treated often depends on your individual circumstances and business structure. The points below cover the areas pharmacists in London most often ask us about.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The core service covers annual accounts, Self Assessment or Corporation Tax returns, bookkeeping support and financial record keeping, with payroll and VAT support available where they apply to your business. Most pharmacists choose a package that reflects their structure — locum or self-employed, partnership, or limited company — and we agree the scope clearly in advance so you know exactly what is covered. Throughout the year you can ask questions about income, expenses, payroll or tax as they come up, rather than waiting for the year end.
They are built for pharmacists and pharmacy businesses of every size: locum pharmacists, self-employed pharmacists providing clinical or consultancy services, community pharmacists, pharmacy owners and independent pharmacies, and pharmacy partnerships. We also work with pharmacists operating through a limited company and those with interests in more than one pharmacy. If your income comes from pharmacy work in any form, the accounting approach is tailored to that rather than to a general small business model.
These income streams are recorded separately so that your accounts and returns show clearly where the money has come from. NHS payments, private prescription income, over-the-counter retail takings and any additional services are tracked individually, which makes it easier to review performance, spot trends and answer questions from HMRC or your bank if they arise. The precise accounting and VAT treatment of each stream depends on your individual circumstances and business structure, so we review your position before advising.
If you are self-employed, work as a locum, receive untaxed income, or are a partner in a pharmacy partnership, you will usually need to file a Self Assessment tax return. Directors of limited companies are often required to file one as well, and additional income such as rental or dividend income can also bring you into the system. We confirm your position based on your circumstances, prepare the return, and make sure any payments on account and deadlines are diarised so nothing is missed.
Costs such as professional registration, indemnity insurance, ongoing training and continuing professional development, specialist uniforms and equipment, and business mileage can often be claimed, but the rules are specific and the treatment depends on your individual circumstances. We review your outgoings properly rather than assuming, keep evidence organised, and make sure only legitimate claims are made — which protects you if HMRC ever asks questions. If you are unsure whether something qualifies, we would rather you ask than guess.
Yes. We handle bookkeeping for pharmacies with multiple income streams and run payroll for dispensers, counter assistants, pharmacists and other employees, including PAYE, National Insurance and pension duties. We can also process payments to locums made through the business where that is appropriate. Keeping payroll and bookkeeping under one roof means the figures in your accounts tie up correctly and you are not chasing several providers when something needs adjusting.
Where your turnover or activities mean VAT registration applies, we prepare and submit returns and advise on how different income types should be treated. The position varies considerably between pharmacies, particularly where retail sales, prescription income and professional services are mixed, so this is an area where individual circumstances matter a great deal. We look at your specific situation, explain the treatment clearly, and keep the records in a form that supports the returns you file.
Getting in touch is the first step, and from there we arrange an initial conversation about your pharmacy work, your current set-up and what you need. We agree the scope of support, handle the handover from your existing accountant and liaise with them directly, and set up your records so deadlines are protected from day one. Between moving from a locum role into a limited company, or taking on a partnership share, we can also review your structure and advise on what would suit you best.
