Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is rarely a case of simply adding up income and subtracting expenses. The mix of NHS and private work, the way associates are paid, and the structure you trade through can all affect how figures are recorded and reported. Common considerations include:
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone does, but many associate dentists find it useful. If you have income from one or more practices, expenses such as indemnity cover, registration fees and travel between sites, and possibly other income alongside your clinical work, a Self Assessment tax return still has to be completed and filed. An accountant can help make sure income and expenses are recorded in the right way, that allowable deductions are claimed where they apply, and that your records are maintained in a form that stands up to scrutiny. It can also help to have your position reviewed before you take on additional sessions or change practices.
Both need to be recorded, but they can behave differently. NHS contract income may arrive in scheduled payments that do not always match the timing of the work, while private fees are often received directly from patients or through the practice. Keeping these streams separate in your bookkeeping makes it easier to understand profitability, prepare accurate accounts and complete tax returns. VAT treatment can also differ depending on the nature of the services and your turnover, so it is worth reviewing your position rather than assuming a single rule covers everything.
Common examples include indemnity or professional liability insurance, registration and professional body subscriptions, continuing professional development, and the business proportion of travel between practice locations. Equipment and larger purchases are usually treated differently from day-to-day running costs and may need to be dealt with as capital items, with the tax treatment spread over time. Whether a particular cost is allowable depends on the facts, so each item is best considered on its own merits.
Yes. Practices that employ receptionists, dental nurses, hygienists, therapists or associate staff typically need payroll run regularly, with payslips, real-time reporting and pension duties handled along the way. Payroll can be combined with bookkeeping and annual accounts so that staff costs flow through to the practice figures correctly. Where the practice operates as a limited company, director remuneration can also be considered as part of wider tax planning.
There is no single answer that suits everyone. A sole trader arrangement may suit an associate with straightforward income, a partnership can fit two or more dentists sharing premises and costs, and a limited company may be worth considering as profits grow or where you want a different approach to extracting profit. The right structure depends on your income levels, how many people are involved, your plans for the practice and your personal circumstances, so it is usually reviewed rather than fixed permanently.
Much dental care is exempt from VAT, but not everything a practice does falls into that category, and income from other activities may be treated differently. If turnover moves towards the registration threshold, it is worth reviewing whether registration is required or beneficial and how mixed income should be handled. Because the rules and thresholds change over time, your position should be checked against your current circumstances rather than assumed.
Usually the essentials are your income sources, details of any practices you work with, records of expenses, bank statements, information about any staff employed, and copies of previous accounts or tax returns if you have them. If you are switching accountants, it helps to know who currently acts for you so that records and filing information can be passed across. If your records are incomplete, that is not a barrier — part of the support can be helping to get them into shape.
Yes, in most cases a change can be arranged at any point in the year. The practical steps normally involve confirming the change in writing, obtaining relevant information from your existing accountant and making sure outstanding filing obligations are up to date. Timing can matter if a return or accounts deadline is close, so it is worth discussing the position before you make the move.
