Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Aberystwyth
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Dentists and Dental Practices We Support
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Accounting and Tax Services for Dentists
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting Considerations That Often Arise in Dental Practice
Dental finances rarely follow a single simple pattern. Income may arrive from several sources, costs can be substantial and irregular, and the correct tax treatment often depends on how the practice is structured and how each dentist is engaged.
- NHS and private income streams, which may need to be recorded and evidenced in different ways depending on the contract and the practice's arrangements
- Associate dentist arrangements, including the distinction between self-employed status and employment and how fees and laboratory costs are handled
- Professional expenses such as indemnity insurance, GDC registration, CPD and specialist equipment, where the allowable treatment can vary
- Payroll and employment costs for reception, nursing, administrative staff and any salaried clinicians
- VAT considerations, which can be affected by the balance of NHS and private work and by the services provided
- Business structure questions, including whether a sole trader, partnership or limited company arrangement best fits the practice now and in future
Practical Accounting Support Built Around Dental Work
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Approach
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional Support Designed for Dental Practices
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Not every associate dentist does, but many find it useful because income often arrives from more than one practice, expenses are spread unevenly across the year, and the Self Assessment return needs to reflect the correct figures. An accountant can help you keep track of fee statements, work out which costs are allowable and file your return accurately. It is also helpful to have someone review your position when your sessions, contracts or income mix change during the year.
For most self-employed dentists, both NHS and private income form part of the same trading profits, although the way each is recorded and evidenced can differ. Where you work through a limited company, or where a practice holds an NHS contract, the position can be more involved, and VAT may also be relevant depending on the services provided and the proportion of private work. Because the treatment depends on your contracts and structure, it is worth reviewing your specific circumstances rather than applying a general rule.
Yes. Limited company dental practices typically need annual accounts, Corporation Tax returns, confirmation statements and payroll, alongside the personal tax returns of the directors and any shareholders. We can also look at how profits are taken from the company, whether through salary, dividends or a combination, and how that interacts with your wider income and any other roles you hold.
Costs incurred wholly and exclusively for the purposes of your dental work may be allowable, which can include items such as indemnity insurance, GDC registration, professional subscriptions and certain equipment. Other costs, such as everyday clothing or ordinary home-to-work travel, are usually not allowable. The detail matters, and treatment can vary, so it is worth checking before assuming a particular cost can be claimed.
Yes, payroll support can cover practice staff, salaried clinicians and anyone else on the payroll, including payslips and the associated reporting to HMRC. If you are a single self-employed dentist with no employees, payroll may not be needed at all, but a practice with reception, nursing or administrative staff will usually require it.
A practical starting point is to retain fee statements, laboratory invoices, indemnity and registration costs, equipment receipts, bank and card records, and any employment or associate contract documentation. Keeping these organised month by month generally makes the year-end accounts and tax return quicker to prepare and reduces the risk of items being missed or miscategorised. If you use accounting software, we can help set up a structure that suits how dental income arrives.
Practice purchase and sale usually involves more than the headline price. Due diligence, the treatment of goodwill, equipment values, NHS contract considerations and the structure of the transaction can all affect both the tax position and the practical steps involved. Involving an accountant early, before terms are agreed, generally leaves more room to plan than reviewing the paperwork afterwards.
Switching is usually straightforward. We ask for permission to contact your existing accountant, request the relevant records and any outstanding filings, then review what has been done before picking up the work. If you are partway through a tax year, we can plan the handover around your filing dates so the transition does not create unnecessary pressure.