Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a standard sole trader or small company, because income, expenses and structures can differ significantly from one dentist to the next. The points below are common considerations rather than universal rules, and how they apply depends on your contract, income mix and business structure.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many associate dentists operate as self-employed, which means registering with HMRC, filing a Self Assessment tax return and keeping evidence of income and allowable expenses. Because associate income is often activity-based and can come from more than one practice, records need to reconcile properly across the year. An accountant can help you understand what is claimable, what is not, and how to keep the paperwork under control so filing season is not a scramble.
NHS and private income usually need to be tracked separately so your records and returns reflect where the money came from. The treatment of each stream can differ depending on whether you receive it as an individual, through a partnership or through a limited company, and on how the practice contract is structured. Getting the recording right from the start makes tax reporting more straightforward and reduces the risk of queries later.
Commonly claimed items include indemnity and professional insurance, dental registration and professional body subscriptions, continuing professional development, specialist equipment and instruments, and a proportion of costs such as practice premises or home office use where genuinely incurred for the business. What qualifies depends on your employment status and how the expense relates to your work, so each claim needs to be justified rather than assumed. We review expenses with you and flag anything that needs closer attention.
Yes. Practice owners operating through a limited company typically need annual accounts, Corporation Tax computations, confirmation statement support and payroll for staff, while partnerships involve partnership returns alongside each partner's own Self Assessment. The right structure depends on profit levels, how many principals are involved, how you take money out of the business and your longer-term plans. We can talk through the accounting implications of the structure you have, or of a change you are considering.
VAT treatment for dental services is not uniform. Much clinical dental care falls outside the scope of VAT, while certain cosmetic or non-medical treatments and some product sales can be treated differently. Registration also depends on your taxable turnover and the mix of work you carry out. Because the position varies, it is worth reviewing your activities specifically rather than relying on a general rule of thumb.
At a practical level, you need records of all income received, invoices issued, supplier and lab costs, staff wages, equipment purchases, premises costs and any VAT-relevant transactions. Bank and card statements, payroll records and expense receipts should be retained and kept consistent with what is reported. Good bookkeeping throughout the year makes annual accounts, tax returns and any HMRC enquiry far easier to handle.
Usually we ask for details of your working arrangements, your income sources, any existing business structure, and access to records such as bank statements, invoices, payroll data and previous accounts or tax returns. If you already work with an accountant, we can liaise with them as part of the handover. The exact list depends on your circumstances, and we confirm it before any work begins.
Switching is normally a straightforward process. We ask for professional clearance from your existing accountant, obtain the records and filings we need, and confirm the position on any outstanding returns or deadlines. Once that is in place, we take over the ongoing accounting and tax work. If there are gaps or unfinished filings, we will explain what needs to be resolved and in what order.
