Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a typical small business, because income can arrive from a mix of NHS contracts, private treatment and associate arrangements, while costs range from routine materials to significant equipment purchases. How these are recorded and reported can depend on whether you are employed, self-employed, in a partnership, or trading through a limited company, so it is worth reviewing your position rather than assuming a standard approach applies.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In many cases, yes. An associate dentist is usually self-employed for tax purposes, receiving a share of fees with agreed deductions for laboratory work or materials, whereas a principal or practice owner may have practice income, staff costs, premises and equipment to account for as well. Some dentists also hold a salaried role alongside self-employed work, which can bring PAYE and Self Assessment considerations into play at the same time. The right approach depends on your individual mix of income and how you are set up, so it is worth reviewing before assuming a standard treatment applies.
NHS contract payments and private treatment fees are typically recorded separately, because they can follow different payment patterns and may be treated differently for VAT purposes. Keeping them distinct in your bookkeeping makes your accounts clearer, supports any VAT decisions you need to take, and gives you a better understanding of which parts of your work are most profitable. The approach that suits you will depend on whether you are a sole trader, in a partnership, or operating through a limited company.
Yes. Many dentists have more than one income stream, which may include associate fee shares, private treatment income, locum work, a salaried position, rental income from a practice premises, or dividends from a limited company. A Self Assessment return needs to reflect all taxable income correctly, so the focus is on gathering the right information, identifying which expenses can be claimed, and submitting an accurate return within the relevant deadlines. Depending on your circumstances, payments on account may also apply, and this can be explained as part of the process.
Practice accounting generally covers the preparation of annual accounts, bookkeeping throughout the year, payroll for practice staff, VAT where applicable, and any Corporation Tax or partnership filing obligations that follow from your structure. It can also include reviewing how the practice is set up, monitoring cash flow, and planning ahead for significant spending on equipment or premises. The exact scope depends on the size of the practice and whether you operate as a sole trader, partnership or limited company.
There is no single answer that suits every dentist. A sole trader structure is straightforward and common for associates, while partnerships are often used where two or more dentists share a practice, and a limited company may suit some practice owners depending on profits, plans for reinvestment and how they wish to take income. Each structure carries different filing, tax and administrative responsibilities, so the decision is usually best made by comparing your own circumstances rather than following a general rule.
Payroll support can cover dental nurses, receptionists, hygienists, practice managers and other staff, including payslips, PAYE reporting and pension contributions where they apply. Employment status can sometimes be less obvious in dentistry, particularly where associates, locums or self-employed contractors are involved, so it is worth checking how each arrangement should be treated. Keeping payroll records accurate and up to date also supports your wider accounts and any VAT or tax submissions.
Common expenses may include professional body and GDC subscriptions, indemnity insurance, CPD, specialist clothing, laboratory costs, materials, equipment, software and a proportion of certain running costs such as practice premises or a home office where used for business. Whether a particular cost can be claimed depends on the nature of the expense and how it relates to your work, and some items may need to be treated as capital expenditure rather than an ordinary cost. Records, receipts and a clear description of the business purpose all help support the claim.
It helps to have your most recent accounts or tax return, details of your income sources, records of expenses, payroll information if you employ staff, and any VAT returns or correspondence from HMRC. If you are switching accountants, we can discuss how the handover works so your records and filing history transfer smoothly. Once the picture is clear, we can set out which services are relevant to you and confirm the responsibilities on both sides.
