Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Altrincham — Specialist Tax and Accounting Support for Dental Professionals
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Accounting Support for Dentists, Associates and Dental Practice Owners
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Accounting, Tax and Compliance Services Tailored to Dental Professionals
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Financial and Accounting Considerations in Dental Practice
Dental accounting often involves a wider mix of income types, costs and structures than many other professions. The points below are common considerations rather than universal rules, since what applies to you depends on your working arrangement, your practice structure and your income sources.
- Keeping NHS and private dental income clearly separated, particularly where both feed into the same practice accounts and need to be reported accurately
- Accounting for associate dentist arrangements, including percentage-based payment schedules, lab fees and costs deducted at source before income is received
- Recording professional expenses correctly, such as indemnity insurance, professional subscriptions and other costs connected with practising as a dentist
- Dealing with dental equipment, surgery fit-outs and other capital expenditure, and understanding how such costs may be treated for tax purposes
- Managing staff payroll and employment costs for practice teams, including nurses, receptionists, hygienists and associates on payroll
- Handling VAT considerations where a practice provides mixed NHS, private and cosmetic treatments, and determining what may or may not be within scope
- Maintaining bookkeeping and financial records that stand up to scrutiny, whether you are a sole trader, partner or company director
- Planning around tax administration and Self Assessment deadlines when income arrives from several sources across the year
Practical Accounting Support Built Around How Dentists Actually Work
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
A Simple Three-Step Way to Get Started
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional Standards, Clear Advice and a Tailored Approach
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
It depends on how you work. For an associate or self-employed dentist, the focus is usually on accurate bookkeeping, allowable expenses and filing a Self Assessment tax return that reflects income from one or more practices. For a practice owner, it typically extends to annual accounts, payroll, VAT where applicable, Corporation Tax or partnership returns, and tax planning around profits and capital purchases. The common thread is that the work is shaped around dental income structures rather than a generic template.
If you are employed as a dentist and pay tax through PAYE, your accounting needs may be limited, although you might still benefit from advice on professional expenses, pension contributions or additional income such as private work or locum sessions. Many dentists hold a mixture of employed and self-employed roles at the same time, which can make a Self Assessment return necessary. An initial conversation helps establish which position applies to you.
Associate dentists are typically treated as self-employed for tax purposes, which means income is usually reported on a Self Assessment tax return and expenses connected with the work can potentially be claimed where the rules allow. Practice payment schedules, lab fees and amounts deducted before payment can complicate record keeping, so keeping clear documentation throughout the year makes the return far easier to prepare accurately.
Yes. Many practices receive income from a combination of NHS contracts, private treatment, cosmetic work and occasionally other sources. Each stream needs to be recorded and reported correctly, and the way income is treated can affect VAT and profit reporting. We help bring those figures together into records that reflect what the practice genuinely earns.
Whether VAT registration is required depends on taxable turnover and the nature of the services provided, and some dental treatments are treated differently from others for VAT purposes. It is not a straightforward yes or no answer, so the position needs to be reviewed against your own turnover and mix of work. We can assess where a practice stands and explain the implications before any registration decision is made.
Most dentists find the handover easier with the previous year's accounts and tax return, recent bank statements, details of any practice income and expense records, payroll information if you employ staff, and any outstanding correspondence from HMRC. We can also contact your existing accountant on your behalf to request the information needed. If records are incomplete, that is something we can help sort out rather than a barrier to moving.
Fees generally reflect the volume of work involved, which is influenced by your business structure, the number of income sources, whether you employ staff, whether you are VAT registered, and how well your records are kept. A sole trader associate with tidy records needs a different amount of work from a limited company practice with payroll and VAT. We discuss the scope of work and the likely fee before anything is agreed, so there are no surprises.
Practice purchases, buy-ins and sales involve accounting, tax and structural questions, including how the transaction is arranged, how goodwill and equipment are treated, and what the ongoing tax position may look like afterwards. Involving an accountant early in the process usually gives you more options than reviewing the paperwork at the end. We can work through the numbers with you and explain the likely tax consequences of the routes available.