Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting tends to involve a few recurring themes, but the detail depends heavily on how you work, where your income comes from and the structure you trade through. Common areas include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
A self-employed dentist, including many associate dentists, usually needs Self Assessment support, which means keeping accurate records of fees received, allowable expenses and any other income. Depending on the arrangement, expenses such as indemnity cover, registration and subscriptions, clinical equipment, laboratory costs and a proportion of home or travel costs may be relevant. Because allowable expenses depend on your individual circumstances and how you work, the treatment should always be reviewed rather than assumed.
An associate dentist is typically self-employed and reports income and expenses through Self Assessment, though the contractual position should always be checked because engagement terms vary. A practice owner may be trading as a sole trader, in a partnership or through a limited company, which changes the accounts, tax returns and compliance requirements considerably. Practice owners also deal with staff payroll, premises costs and equipment, so the accounting work tends to be broader.
Both NHS and private dental income are generally taxable, but the way they are recorded and reported can differ depending on whether you are self-employed, employed or trading through a practice structure. Timing of payments, superannuation deductions and the way fees are allocated can all affect how figures are presented in your accounts. It is worth reviewing how your income streams are documented so that your returns are accurate and properly supported.
Yes. Practices with employees, whether nurses, receptionists, hygienists or associates on payroll, need PAYE and National Insurance handled correctly, along with pension duties where they apply. VAT can also be relevant for practices, particularly where NHS and private treatment are mixed or additional services are supplied, and the position can be complex. We can review whether registration is required or advisable and support ongoing VAT returns where applicable.
There is no single structure that suits every dentist. Sole trader status is common for associates, while partners may prefer a partnership and practice owners sometimes operate through a limited company. The right choice can depend on profit levels, how many people are involved, plans for reinvesting in the practice and your personal tax position. This is a decision worth reviewing properly, as changing structure later can involve additional cost and administration.
It helps to have details of your engagement or contracts, income records such as fee statements or payment summaries, bank statements, and records of expenses including indemnity cover, subscriptions and equipment purchases. If a practice is involved, payroll information, VAT records and previous accounts are also useful. If you already have an accountant, we can usually take over from them, and you can provide authorisation so that we can correspond directly.
Yes, switching accountants is generally straightforward. Once you confirm you would like to proceed, we can contact your current adviser for the relevant records and file information, subject to your authorisation. Timing the change can help, particularly if it is done after a set of accounts is complete rather than mid-way through preparation. We can talk you through what is involved before anything is transferred.
Tax planning forms part of the support available, but the opportunities depend entirely on your circumstances, structure and income. Areas that may be worth reviewing include the timing of equipment purchases, pension contributions where relevant to you, profit extraction for limited company owners and the treatment of practice expenses. Planning should be based on your actual position, so any suggestions follow a proper review rather than a standard template.
