Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is rarely just a matter of adding up treatment fees. Income can arrive from several directions, costs are often specific to the profession, and the way you are engaged changes what has to be reported and how. The points below highlight areas that frequently need attention, although which ones apply to you will depend on your circumstances.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In most cases, yes. If you work as a self-employed associate, a sole trader or a partner in a dental practice, you are generally responsible for reporting your income and allowable expenses through Self Assessment, even where tax has been deducted at source or the practice handles part of the administration for you. The return needs to reflect your correct share of income and costs, so keeping records through the year is far easier than reconstructing twelve months of activity close to the filing deadline. If you also have employment income or income from other sources, those figures need to be included as well.
An associate is usually treated as self-employed, so the focus tends to be on accurately recording fee income, laboratory charges, indemnity costs and other allowable expenses, and on filing a Self Assessment return. A principal or practice owner has the wider business to consider, including staff payroll, premises costs, equipment, practice accounts and, depending on the structure, Corporation Tax and VAT. Some dentists do both at once, working as an associate while holding an interest in a practice, which means the records need to keep the two roles clearly separate.
Yes. NHS contract income, UDA-based payments and private treatment fees are usually recorded separately so that your accounts and tax returns show each stream properly. This matters because the nature and timing of the income can affect your figures, and because many practices need a clear split for their own management reporting. We can also help you set up a bookkeeping routine that keeps contract payments, private receipts and laboratory charges distinguishable throughout the year.
There is no single answer that suits every dentist. A sole trader or partner reports profits personally with relatively simple administration, while a limited company brings separate tax and filing obligations but can offer different planning options around profit extraction and reinvestment. The right choice depends on your level of profit, whether you have partners, how you take money out of the business and your longer-term plans. We can talk through the practical and tax consequences of each before you commit.
Whether you need to register depends on your turnover and the services you provide, so the position is not the same for every practice. Many dental treatment services fall outside the scope of VAT, while other treatments and products may be treated differently, and registration can also be required once taxable turnover passes the relevant threshold. If you are registered, accounting for VAT on mixed income needs careful handling. We can review your circumstances and explain what applies to you.
Costs incurred wholly and exclusively for the purposes of your dental work may be allowable, which can include indemnity cover, professional registration, professional body subscriptions, continuing professional development, laboratory fees, specialist equipment and certain travel between sites. Treatment depends on the specific item, how it is used and whether it is capital or revenue in nature, and some costs are restricted or disallowed. We review your expenditure and identify what can properly be claimed rather than applying a blanket approach.
It helps to have your most recent set of accounts or tax return, details of your income sources, records of expenses, bank and credit card statements, and any correspondence from HMRC. If you employ staff, payroll information and pension records are useful, and practice owners should include details of premises costs, equipment purchases and any finance agreements. Associates can usually begin with their fee statements and a summary of professional costs. We will tell you exactly what is needed once we understand your position.
Yes, switching is usually a straightforward process. We can contact your existing accountant to request the handover information, arrange authorisation so we can deal with HMRC on your behalf, and review your previous filings to check that nothing has been overlooked. The aim is to keep disruption to a minimum and have your records in a usable state as quickly as possible, whether your year end is approaching or has recently passed.
