Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting involves a few features that do not appear in most other trades. How those features affect you depends on your working arrangement, your income sources and the structure you trade through, so the list below is a guide to what may be relevant rather than a checklist that applies to everyone.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It is not a legal requirement, but it can be genuinely useful. As a self-employed associate you are responsible for registering with HMRC, reporting your income and expenses, and paying the right tax and National Insurance through Self Assessment. If you work across more than one practice, receive a mix of NHS and private income, or have expenses such as indemnity cover to account for, an accountant can help make sure the figures are recorded consistently and that nothing obvious is overlooked. Many associates also value having someone to check a tax position before they act on it, rather than afterwards.
The two income streams are usually recorded separately so that your bookkeeping and accounts show clearly where each figure comes from, which makes both your own review and any HMRC enquiries far easier to deal with. How the income is then taxed depends on your structure — for example, whether you are a self-employed associate, a partner in a practice, or a director of a limited company. We look at the whole picture and treat each source in line with your actual arrangement rather than assuming one approach fits all dentists.
Costs that are incurred wholly and exclusively for the purposes of your dental work may be allowable, which can include indemnity or professional indemnity cover, professional body and regulatory subscriptions, some continuing professional development, specialist equipment, and certain travel between practice locations. What is claimable is not automatic, and treatment can differ depending on whether you are employed, self-employed, in a partnership or operating through a company. We review what you actually spend and advise on what is likely to be allowable in your circumstances.
There is no single right answer. Sole trader status is common for associate dentists, partnerships suit some practice owners, and a limited company can be appropriate for larger practices or where profits and reinvestment plans justify it. The right structure depends on your income level, how many people are involved, how you want to take money out of the business, and your longer-term plans for the practice. We can talk through the practical differences so that any decision is made with the tax and administrative consequences in mind.
Yes. Practice payroll often covers a mix of clinical and support staff, with varying hours and pay arrangements, and keeping on top of it alongside pension duties can be time-consuming. Where a practice is registered for VAT, the treatment of different income streams and costs may need careful attention, and the position is not always straightforward. We can handle payroll processing and VAT returns where these apply, or provide support and review if you prefer to keep some of the work in-house.
For a new client, it helps to see your most recent tax return or accounts, details of your income sources — including any NHS statements and private fee records — and a summary of your main expenses and business costs. If you already use accounting software, we can usually work from that; if your records are in spreadsheets, bank statements or a mixture of formats, that is not a problem. If you are employed as well as self-employed, or have other income such as property or investments, let us know so that the whole picture is captured.
Switching is usually simpler than people expect. We would normally ask for your authorisation to contact your current accountant, request the relevant records and professional clearance, and then review the position before taking over the ongoing work. The timing matters most if a filing deadline is approaching, so it is worth raising this early. Once we have your information, we can set out how the handover would work and what we would need from you.
Fees are usually based on the work involved rather than a fixed figure applied to every dentist. The main factors are your business structure, the number of income sources, whether payroll or VAT is included, and how organised your records are. After an initial conversation about your circumstances, we can explain what the work would involve and how the fee would be structured, so there are no surprises later.
