Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a typical small business, because income sources, contractual arrangements and expense patterns can differ so much between one dentist and the next. The points below are common considerations rather than universal rules, and which of them apply to you will depend on your working arrangement and business structure.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The difference is largely in the detail. Dental income can come from NHS contracts, private treatment, or both, and the way fees, lab costs and agreed deductions are recorded varies between arrangements. A dentist accountant understands those patterns, along with the expenses that are specific to the profession, such as indemnity cover, registration and professional subscriptions, and equipment or materials used in practice. That means your books, returns and accounts are prepared with the realities of dental work in mind rather than being squeezed into a generic small business format.
Most associate dentists are self-employed, which means registering with HMRC, keeping records of fees earned and expenses incurred, and completing a Self Assessment tax return each year. Beyond the return itself, support can include advice on which costs are allowable, how to record lab bills and any deductions taken by the practice, how to budget for tax payments, and, where you have other income such as an NHS pension or a rental property, how all of it fits together. If your circumstances change, for example moving to a principal role, the structure may need revisiting.
Yes. A practice trading through a limited company will typically need annual accounts, a Corporation Tax return, company payroll and, where applicable, VAT returns, alongside directors' Self Assessment returns. Company accounting also raises questions about how profits are taken, whether through salary, dividends or a combination, and how that interacts with your personal tax position. We look at the whole picture, including any pension contributions and benefits, so decisions are made with the tax consequences in mind.
A partnership is generally tax transparent, meaning each partner is taxed on their share of the partnership profits through their own Self Assessment return, while the partnership itself files a partnership tax return. The profit-sharing agreement, drawings and any changes to the partner line-up all affect the figures, so accurate records and a clear agreement matter. Where a partnership is being formed, changed or dissolved, it is worth reviewing the structure and the documentation at the same time.
VAT in dentistry is not straightforward. Many services provided by dentists and other registered dental professionals are exempt, but not every supply is, and items such as cosmetic treatments, sales of goods and some laboratory work can fall outside the exemption. Whether you need to register depends on the value and nature of your taxable supplies, and the rules around mixed income are detailed. If you are approaching the registration threshold, or you are already registered and unsure how to treat a particular service, it is worth talking it through before filing anything.
As a minimum, keep records of all income received, whether from NHS sources or private patients, along with receipts and invoices for expenses such as indemnity cover, professional subscriptions, equipment, materials, lab costs, premises costs and any staff wages you pay. Mileage or travel between sites may also be relevant, as can training and continuing professional development costs. Good records make the year-end process considerably easier and help support the figures reported on your tax return.
Indemnity cover and professional subscriptions are commonly claimed by self-employed dentists because they are incurred wholly and exclusively for the purposes of the profession, and similar relief may be available in other circumstances. That said, the treatment depends on your employment status and how the cost is incurred, so it is not automatic in every situation. Where an employer reimburses a cost, or where a subscription relates to a role that is not part of your professional practice, the position can differ.
It helps to have a picture of your working arrangement, your business structure, and the sources of your income, together with recent accounts or tax returns if you have them, details of any VAT or payroll registrations, and access to your bookkeeping records. If you have come from another accountant, we can usually take on the handover directly. From there we can identify what needs doing, agree responsibilities and set out a straightforward plan for the work ahead.
