Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Belper: Specialist Tax and Accounting Support for Dental Professionals
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Accounting Support for Dentists and Dental Practices
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting and Tax Services for Dentists
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting Considerations for Dentists and Dental Practices
Dental accounting can involve more moving parts than many people expect, because income, expenses and tax treatment often depend on how a dentist works and how the practice is structured. The points below are common considerations rather than universal rules — what applies to you will depend on your contracts, your business structure and your individual circumstances.
- Managing a mix of NHS and private dental income, which can affect how records are kept and how income is reported
- Associate dentist arrangements, including sessions across multiple practices and how each income source is treated
- Professional expenses such as indemnity cover, professional subscriptions, registration fees and continuing development costs
- Dental equipment, materials and capital expenditure, and how purchases and replacements are treated for tax purposes
- Staff payroll for practice teams, including receptionists, nurses and hygienists, with PAYE and pension obligations where relevant
- Bookkeeping and financial records that keep practice income and costs organised and ready for accounts or a tax return
- VAT considerations where a practice's turnover or mix of services brings it within scope
- Practice finances and cash flow, particularly where NHS contract payments, private fees and supplier costs fall at different times
- Partnership or limited company structures, which affect how profits are calculated, shared and taxed
- Self Assessment and tax administration, including deadlines, payments on account and keeping HMRC records accurate
Why Dentists Choose CruseBurke
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Process
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Built Around Dental Professionals
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
A self-employed associate generally needs to report income and expenses through Self Assessment, and that usually involves more than simply entering a total figure. Practice to practice income, reimbursed lab costs, indemnity cover, professional subscriptions and equipment you buy yourself can all affect the final taxable figure, and treatment can vary depending on your contract terms. An accountant can help you record income correctly, identify expenses you may be able to claim, and keep payments on account and HMRC deadlines under control.
Both NHS and private income are generally taxable, but they often behave differently in practice. NHS payments may follow a contract or UDA schedule while private fees arrive at irregular intervals, which can make cash flow and record-keeping harder to manage. How the income is reported depends on whether you receive it personally or through a partnership or limited company, so the structure matters as much as the income itself. We look at your specific arrangements before advising on the right approach.
Yes. A practice trading through a limited company typically needs annual accounts, a Corporation Tax computation and confirmation statement, along with payroll for any employed team members and VAT returns where the practice is registered. There can also be planning around director remuneration, dividends and how profits are extracted in the most suitable way for your circumstances. We can handle the compliance work and explain how the numbers affect both the company and you personally.
Generally we would ask for details of your income sources — NHS, private or both — along with bank and credit card statements, invoices for equipment and materials, lab fee records, professional subscription and indemnity receipts, payroll information for any staff, and any existing accounts or tax returns. If you work as an associate across several practices, statements from each payer are useful. If your records are incomplete or disorganised, that is not a barrier; part of the work is often helping to get them into a workable state.
Practice payroll usually covers a mix of roles, from reception and nursing staff to hygienists and therapists, and each can be treated differently depending on their contract and employment status. We can run payroll, calculate PAYE and National Insurance, handle the associated reporting to HMRC and deal with workplace pension duties where they apply. If you employ team members on varying hours or pay structures, consistent record-keeping helps avoid issues later.
Some dental services are exempt from VAT, while others — such as certain cosmetic treatments or the sale of goods — can be treated differently, so whether you need to register depends on your turnover and the mix of services you provide. If registration is required, there are also choices about accounting schemes that can affect administration. Because the position varies between practices, it is worth reviewing your specific services before assuming either way.
Switching is usually more straightforward than dentists expect. We would need your authorisation to contact your current accountant, then we request the handover information — typically accounts, tax returns, payroll records and VAT history. If you are partway through a tax year, we can pick up from the current position rather than starting again. The aim is to keep disruption to a minimum while making sure nothing is missed in the transition.
Fees depend on the work involved rather than a single standard figure, so the scope of your accounts, the number of income sources, whether payroll or VAT is included, and the complexity of your structure all play a part. What matters is agreeing what is covered before work begins, so there are no surprises. We can discuss your circumstances and set out an arrangement that reflects the services you actually need.