Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental income and dental costs do not always fit neatly into standard accounting templates. The right treatment often depends on your contract type, your business structure and how your income is split, so each area is best looked at in context rather than assuming a single approach suits every dentist.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
You are not obliged to use a dental specialist, but dental work does create accounting quirks that a generalist may not encounter often. NHS contract income, activity-based payments, private fee lists, laboratory bills, indemnity cover and associate agreements all interact in ways that can affect how income and expenses are reported. An accountant familiar with these arrangements is less likely to need the background explained from scratch each year, and more likely to spot items that have been recorded in a way that does not reflect your actual position.
Associate dentists are often treated as self-employed, which means reporting income and allowable expenses through Self Assessment rather than PAYE. In practice that involves keeping records of the fees you receive, the costs you bear personally, and any amounts deducted on your behalf, such as laboratory work or materials arranged through the practice. Where you work across several practices, or hold a role alongside your associate work, each income source needs to be captured accurately in the same return, and the figures should reconcile with what the practices report.
Yes. Many practices and individual dentists earn from more than one source, and the records for each can look quite different. NHS contract income tends to arrive through scheduled payments or activity reconciliation, while private income may be collected directly from patients, through a plan or via a third-party provider. Keeping those streams separate in your bookkeeping makes it easier to review performance, answer queries and prepare accurate accounts at the end of the period, whatever mix of work you carry out.
Not necessarily, and the right structure depends on your circumstances rather than a general rule. Sole trader and partnership arrangements are common, particularly for individual dentists and smaller practices, while a limited company may suit some practice owners for reasons connected to profit extraction, reinvestment or the way the business is owned. Each structure carries different reporting obligations, filing requirements and tax considerations, so it is worth reviewing the options in light of your income, plans and risk profile before making a change.
We can support practice payroll, including payslips, PAYE reporting to HMRC and the associated record-keeping for staff such as dental nurses, hygienists, receptionists and practice managers. Payroll for a practice often involves a mix of full-time, part-time and occasional staff, along with workplace pension duties where they apply, so it helps to have a consistent process for starters, leavers, changes in hours and holiday pay throughout the year.
VAT treatment in dentistry is not always obvious, and it can vary depending on the nature of the supply and who provides it. Some dental services may be exempt, while certain cosmetic treatments, products or other income could fall outside that exemption. Registration may also be affected by your turnover and by the mix of NHS and private work you carry out, so it is worth reviewing your position if your income or the services you offer change.
It depends on what you need help with, but most dentists begin by sharing details of their role and how they work, their income sources, and any relevant agreements such as an associate contract or partnership deed. From there we may ask for bank statements, invoices, expense records, previous accounts or tax returns, and payroll or VAT information where applicable. If your records are incomplete, we can help you work out what is missing rather than expecting everything to be perfect on day one.
Fees reflect the scope of work rather than a single flat figure, because a locum dentist filing one tax return has very different requirements from a practice owner needing accounts, payroll and VAT support. Once we understand your income sources, business structure and the level of ongoing help you want, we can set out what is included and what is not. That way there are no surprises, and you can see clearly which services you are paying for and which you are handling yourself.
