Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting involves a number of considerations that do not always appear in other service businesses, and the relevance of each depends on how you work and how your practice is structured.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The work depends on your situation, but it typically involves preparing and filing your Self Assessment tax return if you are self-employed or an associate, keeping bookkeeping records for NHS and private income, preparing annual accounts and a Corporation Tax return if you trade through a limited company, and handling partnership returns where applicable. Many dentists also need support with payroll for practice staff, VAT where registration applies, and planning around expenses, equipment purchases and profit extraction. The aim is to keep your reporting accurate and your tax position clear.
In most cases, yes. If you receive self-employed income as an associate or locum, or you have untaxed income from any source, you will usually need to report it through Self Assessment, even if tax has already been deducted elsewhere. The exact position depends on your working arrangement, your total income and whether you also hold an employment. A review of your contracts and payment structure is the most reliable way to confirm what needs to be reported and when.
NHS contract payments and private treatment fees are both generally treated as trading or professional income for tax purposes, but they usually need to be tracked separately for bookkeeping, VAT and management reporting. The timing of NHS payments and the way contract values are calculated can also affect how income falls into a tax year and how cash flow looks month to month. Keeping the two streams clearly recorded makes reporting and decision-making considerably easier.
There is no single answer, because incorporation affects tax, national insurance, administrative obligations and how you take money out of the business. For some principals and practice owners, a limited company can offer flexibility around profit extraction and retained earnings, while for others the additional compliance and reporting burden may not suit their circumstances. The right structure depends on your income levels, your plans for the practice and your personal position, so it is worth reviewing properly before making a change.
Costs that are incurred wholly and exclusively for the purposes of your dental work may be allowable, which can include indemnity insurance, GDC registration, professional subscriptions, laboratory fees, clinical materials and certain equipment. Items such as ordinary clothing, commuting costs and some mixed-purpose expenses are usually not allowable, and treatment can vary depending on whether you are self-employed or operating through a company. Because the rules are fact-specific, individual costs are best reviewed rather than assumed.
Registration depends on your taxable turnover and the nature of your supplies. Many healthcare services are exempt from VAT, but private treatments, laboratory work, product sales and some cosmetic procedures can be treated differently, and a practice may end up with a mixture of taxable and exempt income. Once registered, partial exemption rules may apply, so it is worth reviewing your position before turnover approaches a registration threshold.
Yes. Payroll support can cover practice managers, dental nurses, receptionists, hygienists and other staff, including PAYE, national insurance, pension contributions and payslips where applicable. On the bookkeeping side, we can help set up and maintain records that separate NHS contract income, private fees, associate payments and practice costs, so your accounts and management information stay accurate throughout the year rather than being reconstructed at the year end.
Switching is usually more straightforward than people expect. We can contact your existing accountant to request the handover of records and professional clearance, then review your previous accounts and returns to understand your current position. You will need to provide details of your income sources, business structure and any outstanding filings, and we will confirm what is required from there.
