Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental finances often involve several moving parts at once — clinical income from more than one source, practice overheads, team costs and a business structure that may change over time. Depending on how you work and how the practice is set up, some of the following considerations may be relevant to your accounting and tax position.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
If you are a self-employed associate dentist, a principal dentist in a partnership or a sole practitioner, you will usually need to report your income through Self Assessment. The return needs to reflect all taxable income, which for many dentists includes fees from more than one practice alongside any other earnings. Keeping accurate records throughout the year makes the return far easier to prepare and reduces the risk of errors or omissions. If you work entirely as an employee, your position may be different, and it is worth confirming how your particular contract is treated.
An associate dentist is generally treated as self-employed and pays tax and National Insurance through Self Assessment on the profits of that work. A practice owner trading through a limited company is subject to a different framework, with annual accounts, Corporation Tax returns and company payroll obligations, and directors typically take a combination of salary and dividends. The two arrangements also differ in how expenses, equipment and profits are treated, so the right approach depends on your structure rather than the profession alone.
Yes. Mixed NHS and private income is common in dental practice, and it needs to be recorded in a way that distinguishes the different streams clearly. We can help set up bookkeeping that captures each source separately, reconcile payments received from NHS bodies and private patients, and make sure the figures feeding into your accounts or tax return are accurate. Where a practice provides both NHS and private treatments, the record keeping behind the practice accounts should reflect that split.
A range of costs may be allowable depending on your working arrangements, such as professional indemnity cover, registration and professional body subscriptions, continuing professional development, laboratory fees and certain equipment. Whether a specific cost can be claimed, and how it should be treated, depends on the nature of the expense and whether it is incurred wholly and exclusively for your work. Capital items such as surgery equipment may be handled differently from day-to-day running costs, and we can review your spending to clarify the position.
We can support dental practices with payroll for their teams, which may include associates paid through the practice, hygienists, therapists, dental nurses, receptionists and practice managers. This typically covers calculating pay, handling deductions, producing payslips and dealing with the reporting obligations that come with employing staff. Because employment costs form a significant part of practice overheads, keeping payroll accurate and up to date also helps with budgeting and management information.
VAT treatment in dentistry is not identical across every service. Some treatments fall within an exemption while others, including certain cosmetic or non-clinical items, may be treated differently. The position can also be affected by other income the practice receives, such as sales of goods or room hire. Because the rules depend on the nature of what is supplied, it is worth reviewing your activities carefully rather than assuming a single approach applies to everything.
Switching accountants is usually a straightforward process. Once you decide to move, we can liaise with your existing accountant to obtain the records and information needed, including prior accounts, tax returns and bookkeeping data. The main thing is to have your financial records reasonably organised and to let us know about any upcoming deadlines so nothing is missed during the transition. If your year end is approaching, it helps to plan the move around that date.
It helps to see your contracts or associate agreements, details of the practices you work with, your income records, business bank statements, details of expenses such as indemnity and subscriptions, and any previous accounts or tax returns. If you employ staff, payroll information and employment details will also be needed. Providing a clear picture of how you work — NHS, private or a mix — allows us to recommend the most suitable approach for your accounting, bookkeeping and tax affairs.
