Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves a few extra layers compared with many other professions, largely because income sources and working arrangements vary so much between one dentist and the next. The points below are common considerations rather than a checklist that applies to everyone equally.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In most cases, yes. If you receive self-employed income as an associate dentist, a locum or a sole trader, you will usually need to report that income through Self Assessment, and the same applies to other untaxed income such as rental or dividend income above the relevant allowances. If you are employed and tax is already deducted through PAYE, you may still need a return if you have additional income sources or higher income. The precise position depends on your circumstances, so it is worth reviewing before assuming you do or do not need to file.
The main practical difference is record keeping. NHS income and private fee income often need to be tracked separately so that the figures feeding into your accounts, tax return or VAT returns are accurate and properly supported. Practice costs such as laboratory fees, materials, staff wages and premises costs then need to be allocated sensibly so the profitability of different parts of the practice can be understood. How this is presented can vary depending on whether the practice trades as a sole trader, a partnership or a limited company.
Yes. Bookkeeping and payroll are two of the areas where dental practices most often look for support, particularly where there is a mix of clinical and administrative staff, and where associate payments or hygienist arrangements need to be processed correctly. Payroll for practice employees involves the usual considerations of PAYE, National Insurance and pension duties where applicable, while bookkeeping keeps your day-to-day records in a position to support annual accounts and any VAT obligations.
There is no single answer that suits every dentist, because the right structure depends on your income level, how many people you work with, how you want to take money out of the business and your longer-term plans. A sole trader or partnership structure is common for smaller arrangements, while a limited company can sometimes be appropriate for practice owners or higher earners. Each structure carries different reporting, tax and administrative obligations, so it is sensible to look at the numbers and the practical implications before making a change.
Dentists commonly claim costs that are incurred wholly and exclusively for the purposes of their profession. These can include professional indemnity insurance, GDC and professional body subscriptions, continuing professional development, specialist equipment, laboratory costs, certain uniforms and, where relevant, a proportion of costs relating to a home office or travel between sites. Whether a particular cost is allowable can depend on the detail, so it is worth checking rather than assuming, particularly with mixed personal and professional use.
VAT treatment for dental services is not uniform. Some dental treatment and related services can fall within an exemption, while other work, such as certain cosmetic or purely aesthetic treatments, may be standard-rated. Because of this, practices with a mixed income profile need to look carefully at registration thresholds and at how income is categorised. Where VAT does apply, the way invoices are raised and records are kept becomes an important part of day-to-day bookkeeping.
It helps to have a clear picture of how you work and what you earn it from. In practice, that usually means details of your income sources, whether NHS, private, employed or self-employed, along with recent accounts or tax returns, bank and card statements, invoices, expense records, payroll information if you employ staff, and any correspondence from HM Revenue & Customs. If your records are incomplete, that is not a barrier to starting, but the earlier the position is reviewed, the more straightforward it tends to be to bring everything up to date.
Switching accountants is usually more manageable than people expect. We would typically ask for your authorisation to contact your current accountant so that records, workings and any outstanding filings can be handed over, and we would review what has been done previously to make sure nothing has been missed. Once the information is in place, we can confirm what needs to be filed and by when, and set out how the ongoing relationship will work, including how often you will hear from us and what you need to send through.
