Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a straightforward self-employment or small company case, and the detail depends heavily on how you work. The points below highlight areas that commonly need attention, though not every dentist or practice will face all of them.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Associate dentists are often treated as self-employed for tax purposes, which generally means registering with HMRC and reporting income and allowable expenses through Self Assessment. The exact position can depend on the terms of your agreement and whether you are genuinely engaged on a self-employed basis rather than under an employment arrangement, so it is worth checking how your contract is structured. Where Self Assessment applies, we can handle registration, prepare the return and help you keep records of sessions, laboratory fees and other costs throughout the year.
NHS contract payments, private treatment fees, dental plan income and cosmetic work each need to be recorded clearly so the figures in your accounts and returns are accurate. Both types of income generally form part of your taxable profits, but the timing of payments, contract adjustments and any VAT position can differ between them. We keep income streams separately identified in your bookkeeping, which makes it easier to spot discrepancies, plan for tax payments and respond to queries from HMRC or your contract provider.
Yes. Practice bookkeeping can be handled on an ongoing basis, covering supplier invoices, laboratory fees, equipment purchases, bank reconciliations and income recording. Payroll support may include processing salaries for dental nurses, hygienists, receptionists and practice managers, dealing with PAYE and pension contributions, handling starter and leaver documentation, and issuing payslips. Where associates are paid through the practice, we can also help clarify the distinction between employment and self-employment arrangements.
Expenses incurred wholly and exclusively for the purposes of your dental work may be allowable, and common examples include GDC registration fees, professional body subscriptions, indemnity insurance, CPD costs and clinical equipment used in your work. Whether a specific cost is allowable depends on the facts: ordinary clothing is generally not deductible, travel to a permanent workplace can be restricted, and equipment may qualify for capital allowances rather than a straightforward deduction. We review your expenses individually rather than applying blanket rules.
There is no single structure that suits every dentist. Associates and locums often operate as sole traders, while practice owners may use a partnership or a limited company, and the right choice can depend on profit levels, the number of principals involved, plans to buy or sell a practice, and how you wish to take money out of the business. We can compare the likely tax and administrative implications of each option so you can decide with clear information in front of you.
Many routine dental treatments are exempt from VAT, but not everything a practice does is treated the same way. Cosmetic treatments, certain laboratory arrangements and sales of retail products can fall into different categories, which means a practice with mixed income may need to consider registration, partial exemption and how VAT is recorded. We can review your services and income mix to identify where VAT may apply and how best to keep supporting records.
It helps to have your most recent tax return, accounts or self-employment records, details of your income sources, bank statements, invoices for expenses and any HMRC correspondence you have received. If you employ staff, payroll records and pension information are useful, and practice owners may also need to share lease details, equipment purchase records and VAT returns where applicable. If your records are incomplete, we can help you work out what is missing and how to bring things up to date.
Changing accountant is usually a managed process rather than a disruption. We can contact your existing accountant for the information needed, confirm your position with HMRC and set up records for the work ahead, including any outstanding returns. If there are gaps in previous records or filings, we can review what needs to be addressed and explain the available options before anything is submitted.
