Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental finances rarely run along a single, tidy line. Income can arrive from several sources, costs are often technical and specific to the profession, and the way those figures are recorded and reported depends heavily on whether you are self-employed, employed, in a partnership, or trading through a limited company. A few areas tend to come up repeatedly.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Self-employed associates have a fairly distinctive tax position. You are typically responsible for your own Self Assessment return, your session or UDA income needs to be tracked across possibly more than one practice, and you may be able to claim expenses such as indemnity cover, GDC registration and professional subscriptions, travel between sites, and clinical equipment. Specialist support helps ensure income is reported correctly, allowable expenses are captured, and payments on account are set at a sensible level rather than catching you out later in the year.
Both NHS and private income are generally taxable, but they can behave differently in practice. NHS contract payments may arrive under an agreed contract value with reconciliation adjustments, while private fees may be inconsistent month to month and involve laboratory costs or material charges. Keeping the two streams clearly separated in your records makes it easier to prepare accurate accounts, monitor profit, and answer queries if your figures are ever reviewed. The right treatment depends on whether you receive the income personally, through a partnership, or via a limited company.
Yes. Practice-level accounting typically covers annual accounts, Corporation Tax where the practice trades through a limited company, payroll for clinical and administrative staff, VAT returns if the practice is registered, and management information that helps you monitor profitability by surgery, clinician or service line. We can also help with partnership profit allocation, equipment purchases and capital allowances, and planning around a practice purchase, expansion or eventual sale.
Common claims include professional indemnity and insurance, GDC and professional body subscriptions, continuing professional development, clinical clothing and laundry, and a proportion of running costs if you work from home for admin. Equipment and surgery fit-outs are generally treated as capital rather than day-to-day expenses. What is allowable depends on your employment status and the specifics of each cost, so it is worth checking before assuming something can be claimed.
VAT registration depends on your taxable turnover and the mix of services you provide, and certain healthcare services may be exempt while others, such as cosmetic treatments or some laboratory work, may not be. Because dental practices often provide a combination of services, the VAT position can be more nuanced than it first appears. We can review your turnover and service mix to establish whether registration is required and how returns should be prepared.
As a starting point, we would usually ask for details of your working arrangements, your income sources, and any existing accounting records, bank statements, invoices and expense receipts for the relevant period. If you are already working with an accountant, we can liaise with them to obtain your previous accounts, tax returns and HMRC correspondence. Where you are setting up a new practice or company structure, we would also look at registration details and any contracts or agreements in place.
In most cases the transition is straightforward. We would contact your existing accountant to request your records, confirm your position with HMRC, and check that any outstanding filings are up to date before taking over. There is usually no need to wait for a particular date in the year, although timing the move after a completed return can make the handover simpler. The main thing is making sure nothing is left outstanding in the changeover.
Fees are based on the work your circumstances actually require rather than a flat figure applied to everyone. Factors include whether you need a straightforward Self Assessment return or full practice accounts, how many income streams are involved, whether payroll and VAT are part of the scope, and how frequently you want support during the year. Once we understand your position, we will set out the scope and the basis for our fees clearly before any work begins.
