Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves a mix of income types, cost categories and structures that need to be recorded accurately and consistently. Because these vary from one dentist to another, the challenges below are common considerations rather than issues every practice will face.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In most cases, yes. If you are a self-employed dentist or work as an associate, your income is generally taxed through Self Assessment rather than PAYE, which means you need to report your earnings and expenses on a tax return each year. The position can be different if you are employed, or if you receive income through a limited company, so it is worth checking how your particular arrangement is treated. We can review your circumstances and take care of the return, including any payments on account that may apply.
Both are usually recorded as business income, but the practical challenge is often keeping them separate and reconciling them accurately, particularly where a practice receives NHS contract payments alongside private fees. Clear bookkeeping makes it easier to see how each income stream is performing and helps ensure nothing is missed or double-counted. Where the two are mixed within a single practice or company, we can help set up records that keep the reporting clear without creating unnecessary admin.
Yes. Bookkeeping for a dental practice typically involves recording patient fees, NHS payments, laboratory costs, materials, staff wages and premises overheads, and this can become time-consuming when you are also treating patients. We can manage those records for you and handle payroll for nurses, receptionists and other staff, including the associated employer obligations where applicable. The exact scope depends on what you already have in place and how much of the admin you would prefer to hand over.
There is no single answer that suits every practice. Partnerships and limited companies are taxed differently, carry different reporting and filing requirements, and can affect how profits are taken and how much administration falls on the owners. A change of structure can also have implications for goodwill, equipment and existing contracts, so it is not usually a decision to make purely on headline tax rates. Where this is relevant, we can talk through the practical and financial considerations before anything is changed.
Commonly claimed items include professional indemnity insurance, GDC registration and professional body subscriptions, continuing professional development, clinical equipment and materials, and a proportion of costs such as practice premises or administrative support where they relate to your work. Whether a specific cost can be claimed depends on your working arrangement and the nature of the expense, and the rules differ between employment and self-employment. We can review what you have paid for and confirm what is appropriate in your case.
Many dental services are exempt from VAT, but exemption does not apply across the board, and associated sales such as certain cosmetic treatments, retail products or laboratory services can fall outside it. VAT registration also depends on taxable turnover, which for an individual practice or company may differ from your total income. Because the treatment of a particular service can vary, we would look at what you provide and how you are structured before advising on registration or reporting.
For a personal tax return, we would usually ask for details of your income sources, any employed earnings, allowable expenses, pension contributions and previous returns. For a practice, it helps to have access to bookkeeping records, bank and card statements, payroll information, invoices and any existing accounts or VAT returns. If you are unsure what is relevant, we can provide a clear list and work through it with you so nothing important is overlooked.
Switching is usually more straightforward than dentists expect, particularly outside the busy filing periods. We would normally contact your current accountant for professional clearance and the records they hold on your behalf, then review your previous accounts and returns to understand your position before taking over. You remain responsible for your filings until the handover is complete, and we can talk you through the timing so there is no gap in your compliance.
