Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves a mix of income streams, costs and business structures that a general accountant may not encounter regularly. The areas below highlight some of the points that can need careful handling, although how relevant each one is will depend on whether you are employed, self-employed, a practice owner, or a combination of these.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone needs one, but it can help considerably. As a self-employed associate you are responsible for registering with HMRC where required, reporting your income accurately, claiming the expenses you are entitled to and keeping records that support the figures on your return. Associate income can be calculated in different ways — a daily rate, a percentage of fees or UDA-based payments — and where you work across several practices, reconciling that income can take time. An accountant can keep the bookkeeping in order, prepare your Self Assessment return, review your expenses and help you understand payments on account so there are fewer surprises when tax is due.
Yes. Many dentists and practices receive both NHS and private income, and the two are often recorded and reported differently, particularly where a practice holds an NHS contract alongside private treatment. We can help you keep those streams clearly separated in your records, reconcile contract payments and private receipts, and make sure the income reported on your accounts or tax return reflects what you have actually earned. Where your circumstances are complex, we will explain how the different elements fit together and what information is needed.
Dentists may be able to claim for costs that are incurred wholly and exclusively for the purposes of their dental work. Common examples include indemnity or professional insurance, professional body subscriptions, continuing professional development, specialist equipment and certain travel between practice locations. What qualifies depends on your employment status and the nature of the cost — an expense that is allowable for a self-employed dentist may not be deductible in the same way for someone who is employed, and some costs need to be apportioned. We can review your expenditure and advise on what is likely to be claimable in your situation.
VAT registration depends on your taxable turnover and the nature of the supplies you make. Dental care itself is often exempt from VAT, but other services, products and certain treatments may be standard-rated, and a practice with a mix of NHS and private income can have a more complicated VAT position than it first appears. Because exemptions, thresholds and treatment can vary, we would usually look at your individual circumstances before advising on whether registration is needed and how VAT should be accounted for.
There is no single answer that suits every dentist. A sole trader structure keeps things simple, while a partnership can work well where two or more dentists share a practice, and a limited company may suit practice owners for a range of commercial and tax reasons. The right choice depends on your income level, how the practice is owned and run, your plans for the future and how much administration you are comfortable with. We can talk through the practical differences and help you decide which structure fits your circumstances.
Yes. Moving accountants is usually straightforward, and we can handle the handover with your existing adviser, including requesting the records and information needed to pick up your affairs. It helps to have details of your current position — recent accounts, tax returns, bookkeeping records, VAT returns where applicable and any outstanding correspondence with HMRC — so that we can confirm where things stand before we start. If some records are incomplete, we can work through that as part of the process.
It depends on what you need help with, but most dentists start by sharing the basics: details of your employment and self-employment, income records from NHS and private work, bank and card statements, details of professional expenses such as indemnity and subscriptions, and any existing accounts or returns. If you run a practice, we would also look at payroll information, staff costs, equipment purchases and VAT records where relevant. If you are not sure what is needed, we can give you a clear list and work through it with you.
Fees are based on the work involved rather than a fixed package applied to everyone. A self-employed associate with a single income source and straightforward expenses will usually need less support than a practice owner with payroll, VAT and a team to account for, and the structure of the business also makes a difference. We will discuss your circumstances, agree the scope of work in advance and explain how the fee is calculated, so you know what you are paying for before anything begins.
