Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a straightforward trade or profession, and the details depend heavily on how you work and how your practice is set up. A few of the areas that commonly need careful attention include:
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many associate dentists find an accountant useful because their income can come from more than one practice, and their expenses — indemnity cover, professional registration, subscriptions, equipment and travel between sites — need to be recorded and claimed correctly. A Self Assessment return must be filed each year regardless, and the way multiple income sources and expenses are presented can affect the tax due. An accountant can prepare the return, keep the supporting records in order and explain your payments on account so you are not caught out by a larger bill than expected.
A practice typically carries additional complexity: employed staff and payroll, business premises costs, equipment purchases, possibly VAT registration, and a structure that may be a partnership or limited company. That means annual accounts, Corporation Tax or partnership returns and payroll obligations may all apply, alongside the personal tax position of the owners. A sole trader dentist working as an associate usually has a simpler set of requirements, largely centred on Self Assessment and accurate bookkeeping.
Yes. NHS income and private fee income are recorded and reported in different ways, and where a dentist or practice receives both, it is important that each stream is tracked properly across the year. We can help set up bookkeeping that separates the two, keep the records consistent with the statements and contracts you receive, and make sure the figures feeding into your accounts and tax returns reflect the full picture rather than a partial one.
Commonly claimed costs include professional registration and indemnity cover, professional body subscriptions, continuing professional development, clinical equipment and consumables, practice-related travel, and a proportion of costs such as home office use where the work genuinely requires it. The exact treatment depends on whether the expense is wholly and exclusively for the business, whether it is revenue or capital in nature, and how you are structured. We review expenses with you rather than applying a blanket list.
Where a practice employs receptionists, dental nurses, hygienists, therapists, associates or managers, payroll obligations apply, including real time reporting to HMRC, pensions auto-enrolment where relevant and the correct treatment of different pay arrangements. Payroll can be handled alongside your bookkeeping and annual accounts, which helps keep the figures consistent between your staff costs and your statutory accounts. The level of support needed depends on the size and structure of the practice.
Many dental treatments are exempt from VAT, but not everything a practice does falls into that category. Items such as certain cosmetic treatments, retail sales of products, and some laboratory or third-party arrangements can create taxable supplies, which may in turn affect registration and how much input VAT can be recovered. Because the position depends on the mix of services provided, it is worth reviewing your specific activities rather than assuming a single rule applies.
There is no single answer that suits every dentist. Sole trader status is straightforward but leaves profits taxed through Self Assessment, partnerships split profits between partners according to the agreement in place, and a limited company introduces Corporation Tax, company accounts and payroll considerations alongside potential planning opportunities. The right choice depends on your income level, whether you own the practice, how many people are involved and your longer-term plans, so it is worth reviewing before making a change.
It helps to have your most recent tax return or accounts, details of all income sources, records of expenses and receipts, information on any practice structure or partnership agreement, and payroll or VAT information where applicable. If your records are incomplete, that is not a barrier — part of the work is often tidying up bookkeeping so the figures are reliable going forward. We will set out clearly what is needed once we understand your circumstances.
Yes, changing accountants is a normal process and does not have to be disruptive. Once you decide to move, we can liaise with your existing accountant to obtain the records and information needed, including previous accounts and tax returns, and take over the filing obligations from an agreed point. Timing the change after a completed year end or return can make the transition smoother, but it is not essential.
