Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Caerphilly: Specialist Tax and Accounting Support for Dental Professionals
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Accounting Support for Dentists and Dental Practices
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting and Tax Services for Dentists
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting and Tax Considerations for Dental Practices
Dental accounting often involves more moving parts than a typical small business, because income can arrive from several sources and the cost base includes items specific to clinical practice. The points below outline the areas that most commonly need attention, though which ones apply will depend on how you work and how your practice is structured.
- Separating and reconciling NHS and private dental income so that records are accurate and tax reporting reflects the right figures
- Associate dentist arrangements, including self-employed status, percentage-based fee splits, lab fees and materials deductions
- Professional expenses such as indemnity cover, GDC and professional body subscriptions, and continuing professional development costs
- Dental equipment, fixtures and capital expenditure, including how purchases may be treated for tax purposes over time
- Staff payroll and employment costs for hygienists, therapists, nurses, reception and practice management teams
- Bookkeeping, record keeping and VAT considerations, particularly where a practice supplies a mix of NHS, private and cosmetic treatments
- Practice finances and cash flow planning, including partnership profit shares or limited company salary and dividend decisions
Why Dental Professionals Work With CruseBurke
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
A Straightforward Three-Step Process
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional, Approachable and Built Around Dental Clients
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
As a self-employed associate, you are generally responsible for your own tax affairs, which usually means registering with HMRC, keeping records of your fee income and claiming allowable expenses, and submitting a Self Assessment tax return each year. Many associates receive income from more than one practice, so it helps to keep clear records for each source. Deductions such as lab fees, materials, indemnity cover and professional subscriptions can be relevant, depending on how your arrangement with the practice is set up. We can review your position and help you report it accurately.
Yes. Where you or your practice receives a mix of NHS contract income and private fees, the records need to distinguish between them clearly, as this affects how income is reported and how VAT may apply. We can help you set up bookkeeping that separates income streams, reconcile payments received and prepare accounts or returns that reflect the full picture. The exact treatment depends on whether you are an individual, a partnership or a limited company, and we will confirm how it applies to you.
It is not strictly a requirement, but practice ownership brings additional considerations that a general accountant may not encounter often — staff payroll, equipment and capital expenditure, NHS contract income, VAT on mixed supplies, and decisions about whether to trade as a sole trader, partnership or limited company. An accountant familiar with these areas can help you keep the practice compliant and make better-informed decisions about profit extraction, reinvestment and cash flow.
Depending on size and structure, a practice may need bookkeeping and management accounts, annual statutory accounts, Corporation Tax returns or partnership returns, payroll for clinical and administrative staff, VAT registration and returns, and ongoing tax planning. Some practices also want support with budgeting, equipment purchase decisions or practice purchase and sale. Not every practice requires all of these, so we scope the work around what is actually relevant to you.
Costs such as indemnity insurance, GDC registration, professional body subscriptions and relevant training are commonly incurred by dentists, and many may be allowable against your income — but the position can vary depending on whether you are employed or self-employed, and whether a cost is wholly and exclusively for your work. We will review your expenses and confirm which ones can be claimed in your circumstances rather than assuming a standard answer.
Switching is usually more straightforward than people expect. We would ask for details of your current accountant, obtain authorisation to act on your behalf, and request the relevant records and information from them, such as prior accounts, tax returns and bookkeeping data. Once that is in place we can review your position, identify anything that needs attention and take over the ongoing work. If you are mid-way through a tax year, we will make sure deadlines are not missed during the transition.
It helps to have your most recent tax return, accounts or practice financial statements, details of your income sources, records of expenses, payroll information if you employ staff, and any VAT returns if registered. For associates, that typically means fee statements from each practice. If some records are incomplete or you are unsure what is relevant, that is not a barrier — we can work through what exists and help you build a clearer record-keeping routine going forward.
Yes. Partnerships and limited companies each have their own filing requirements, profit-sharing arrangements and tax considerations, and the way income is extracted can affect both the practice and the individuals involved. We can prepare the relevant accounts and returns, help with partner or director Self Assessment obligations, and discuss structuring points such as salary and dividend planning where applicable — always based on your specific circumstances rather than a general rule of thumb.