Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Cannock Staffs: Tax and Accounting Support for Dental Professionals
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Who We Support: Associates, Principals and Dental Practice Owners
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Accounting and Tax Services Built Around Dental Work
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting Considerations That Can Affect Dentists and Dental Practices
Dental accounting is not simply a matter of adding up fees and deducting a few costs. How your income arrives, the expenses you carry and the structure you work through all affect the way your figures should be recorded and reported. Depending on your role and circumstances, some of the following may be relevant to you.
- Managing income from several sources — NHS contract payments, private treatment, membership or payment plans and locum sessions — and keeping each stream clear in your records.
- Associate dentist arrangements, including percentage-based pay, deductions for laboratory work or materials, and reconciling payments received across more than one practice.
- Professional expenses such as indemnity cover, professional registration and subscriptions, alongside dental equipment and capital costs that may be accounted for differently from everyday running costs.
- Bookkeeping and record keeping, so Self Assessment, annual accounts and tax returns are built on figures that genuinely reflect what has happened in the practice.
- Staff payroll and employment costs for dental nurses, receptionists, hygienists and practice managers, including the associated pension and reporting duties.
- VAT and business structure, where turnover, the mix of treatments, additional services and the way a practice is set up can affect how it is taxed and administered.
Why Dentists Choose CruseBurke for Their Accounting
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Process for Dentists
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional Support Built Around the Realities of Dental Practice
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
If you work as a self-employed dentist — for example as a locum, an associate engaged on a self-employed basis, or a principal running your own practice — you will usually need to report your income and expenses through Self Assessment, although the exact position depends on how you are engaged and what other income you receive. Dentists who also hold employment, receive dividends, rental income or pension income may have additional reporting requirements. We can review your circumstances, confirm what needs to be reported and prepare the return using figures that tie back to your bookkeeping records.
Associates often work across more than one practice and may be paid a percentage of the treatments they carry out, sometimes with deductions for laboratory work or materials. That can mean several income streams, costs spread across different sites, and payments that need to be reconciled against the amounts actually received. The position can also differ depending on whether you are genuinely self-employed or treated as employed, and on the terms of your associate agreement, so it is worth getting the structure and the paperwork right from the outset.
Yes. Many practices earn income from a combination of NHS contracts, private treatment, membership or payment plans, and occasionally product sales, and each source may need to be recorded and analysed separately so the figures make sense in your accounts and tax return. Keeping those streams clearly separated also makes it easier to see which parts of the practice are performing well, and to make informed decisions about fees, capacity and investment.
There is no fixed list, because what is allowable depends on your circumstances and how a particular cost relates to your dental work. Professional registration, indemnity insurance, professional subscriptions, continuing professional development, clinical equipment, practice premises costs and certain travel can all be relevant, although some are treated differently from others and some may not be allowable at all. Capital items such as equipment can follow different rules from day-to-day running costs, and where something has both private and professional use an apportionment may be needed. We can help you identify what may be claimable and keep the supporting records in order.
If you employ dental nurses, receptionists, hygienists, therapists, associates or practice management staff, payroll will form part of your regular accounting work, including PAYE, pension duties and the associated reporting. Whether VAT applies depends on your turnover and the services you provide, and because some dental treatments are treated differently from others, the position is not always straightforward. We can advise on where your practice stands and handle the ongoing payroll and VAT work where it applies to you.
The right structure depends on how many people are involved in the practice, how profits are shared, your plans for growth or eventual sale, and how you would like to take money out of the business. Sole trader and partnership arrangements are common in dentistry, while a limited company can suit some practice owners, but the tax and administrative consequences differ and can change as the practice develops. We can talk through the options and review the structure as your circumstances change.
It helps to have details of your income sources, such as practice payments, NHS contract income, private fees or locum work, along with bank statements, expense records, invoices and any existing accounts or tax returns. If you employ staff, payroll records and pension information are useful too, and if you are already VAT registered, your returns and supporting records help build a complete picture. If your bookkeeping has fallen behind, we can help bring it up to date as part of the process.
Yes, switching accountants partway through the year is generally straightforward. Once you decide to move, we can liaise with your existing accountant to obtain the information we need, such as your accounting records and the figures behind your last set of accounts and tax return, and confirm the position with HMRC where required. The main thing is to have your records reasonably organised so the handover does not hold up your next filing obligation.