Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Cardiff: Specialist Tax and Accounting Support
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Accounting Support for Dentists and Dental Practices in Cardiff
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting and Tax Services for Dentists
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting and Tax Considerations for Dental Professionals
Dental accounting carries a few features that do not arise in most other trades, and how much they matter depends on whether you are an associate, a principal, a practice owner or a mix of these across your career. Keeping accurate records, understanding how each income source is treated, and reviewing your structure periodically all help you stay on top of your tax position rather than reacting to it at the filing deadline.
- Managing NHS and private dental income within the same set of records, including UDA or UDC-based contract payments, private fees and any top-up arrangements.
- Associate dentist arrangements, such as associate agreements, fee splits, self-employment status and the records needed to support the position taken.
- Professional expenses, including indemnity cover, professional body subscriptions and registration costs, and confirming which of these are allowable in your circumstances.
- Equipment, surgery fit-outs, technology and other capital expenditure, and how the timing and treatment of these purchases can affect your tax position.
- Staff payroll and employment costs for practices that employ nurses, hygienists, receptionists, managers or other dentists, including PAYE and pension obligations where applicable.
- VAT considerations where a practice provides a mixture of services, since the VAT treatment of dental care, cosmetic treatment and product sales can differ.
Why Dentists and Dental Practices Choose CruseBurke
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Process
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional Support Built Around Dental Practice Needs
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
A self-employed dentist is responsible for reporting income and expenses through Self Assessment, and that responsibility sits with you whether or not you use an accountant. Where an accountant can help is in making sure the figures are complete and correctly treated, particularly where you receive fees from more than one practice, hold both employed and self-employed income, or have costs that could be claimed but are easily overlooked. An accountant can also prepare the return, deal with HMRC correspondence and help you plan payments so that tax bills do not arrive as a surprise.
Both are generally part of your taxable income, but they often arrive in different ways and at different times, which makes record-keeping more involved. NHS contract payments may be received in monthly instalments with reconciliation adjustments, while private fees come in as treatment is completed or in stages. Keeping these streams clearly separated in your bookkeeping makes it easier to reconcile contract statements, monitor practice performance and prepare accurate accounts and tax returns at the end of the period.
Expenses generally need to be incurred wholly and exclusively for the purposes of your business to be allowable, and what qualifies can vary depending on whether you are employed, self-employed or running a practice through a company. Costs that dentists commonly ask about include indemnity cover, professional body and registration fees, clinical equipment, continuing professional development, practice premises costs, and travel between sites. Some items, such as equipment, may be treated as capital rather than a straightforward expense, so it is worth checking how a purchase should be handled before you assume it is deductible.
Yes. Practices that employ nurses, hygienists, receptionists, practice managers or other dentists have PAYE, National Insurance and pension obligations that need to be dealt with on a regular cycle. We can handle payroll processing, payslips, RTI submissions and the associated record-keeping, and align that work with the practice accounts so employment costs are reflected correctly. Where associates are engaged rather than employed, their position is usually different, and we can look at the arrangement in place to confirm how it should be treated.
Whether VAT registration is required depends on your taxable turnover and the nature of the services you provide, and the VAT treatment of dental care, cosmetic treatment and product sales can differ from one another. Some services may be exempt while others are standard-rated, and mixed supplies can make the position more complex than a simple turnover test suggests. If you are approaching the registration threshold, or you are already registered and unsure how to treat a particular service, it is worth reviewing the position rather than assuming all dental income is treated the same way.
There is no single answer that suits every dentist. Sole trader status is common for associates, partnerships are often used where dentists run a practice together, and a limited company may suit some practice owners depending on profit levels, drawings needs, pension intentions and long-term plans. Each structure carries different tax, filing and administrative obligations, and the right choice can change as your income or practice develops. A review of your circumstances is usually the most useful starting point.
As a general guide, it helps to have your recent tax returns or accounts, details of your income sources, records of expenses, bank and credit card statements, and any HMRC correspondence you have received. If you run or part-own a practice, payroll records, VAT returns, contract or fee statements and details of equipment purchases are also useful. If you are moving from another accountant, we can usually work from what already exists and let you know what else is needed.
Practice purchases and sales bring together several areas at once, including accounts preparation, tax planning, structure decisions and the timing of income and costs around the transaction date. It is usually helpful to involve an accountant early, before terms are finalised, so that the tax consequences can be considered alongside the commercial ones. We can review the figures and discuss how the transaction may affect your accounts, tax position and future structure.