Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Caterham On The Hill
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Accounting Support for Dentists, Associates and Dental Practice Owners
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting and Tax Services for Dentists
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting Considerations for Dentists and Dental Practices
Dental accounting is rarely a case of applying the same template to every client. Income sources, contract arrangements, business structure and staffing all affect how figures should be recorded, reported and taxed, and those factors differ from one dentist to the next.
- NHS and private income: where you receive both, keeping contract payments, private fees and laboratory costs clearly separated supports accurate reporting and helps you see how each element of your work is performing.
- Associate dentist arrangements: self-employed associates typically need to track fee splits, associate percentages and deductions made by the practice carefully, as these amounts affect taxable profit.
- Professional expenses and indemnity costs: GDC registration, professional body subscriptions, indemnity cover and continuing professional development can all be relevant business costs, but how they are treated depends on whether you are employed, self-employed or working through a company.
- Dental equipment and capital expenditure: chairs, imaging equipment, sterilisation units and practice fit-outs may involve capital allowances or a different accounting treatment depending on how and when the assets are used.
- Staff payroll and employment costs: many dental practices employ nurses, receptionists, hygienists and therapists, which brings PAYE, workplace pension and wider employment cost considerations into play.
- Bookkeeping, VAT and Self Assessment: regular bookkeeping keeps records accurate, supports VAT returns where registration applies, and makes Self Assessment or company filing far more straightforward when deadlines arrive.
Why Dentists Work With CruseBurke
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
A Simple Three-Step Process for Dental Accounting
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built Around Dental Practice Needs
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
In most cases, yes. If you work as a self-employed associate, your share of fees is usually treated as self-employment income, which means registering with HMRC and reporting that income through Self Assessment. The return will also take account of allowable expenses, any employed income from other roles, and payments already made on account. Because the position can differ where you also hold an employed post or receive income from other sources, it is worth reviewing your own arrangements rather than assuming a standard answer applies.
The two income streams are recorded separately so that contract payments, private fees, laboratory charges and any adjustments or clawbacks can be seen clearly. This separation makes it easier to review how each part of your work is performing and supports accurate figures for your tax return or annual accounts. The way income is reported can differ depending on whether you are an associate, a principal, a partner or a limited company, so the treatment is tailored to your structure rather than applied uniformly.
Yes. Where your practice employs nurses, receptionists, hygienists, therapists or other team members, payroll support can cover payslips, PAYE reporting, workplace pension duties and the year-end processes that go with them. Associate dentists who are paid through the practice payroll can also be included where that arrangement applies. Employment costs and director or partner payments often need to be planned together, so payroll is usually considered alongside your wider tax position.
Costs such as indemnity insurance, GDC registration, professional body subscriptions, relevant training and continuing professional development, specialist equipment and certain travel between practice locations may be allowable, provided they are incurred wholly and exclusively for the purposes of your work. The position is not identical for everyone, though: expenses that are reimbursed by an employer, or costs that sit somewhere between business and personal use, are treated differently. Records and receipts matter, and it is worth confirming the treatment of larger or unusual items before you rely on them.
There is no single answer that suits every practice. The most appropriate structure can depend on the number of principals involved, how profits are shared, how you intend to take income, your pension plans and your longer-term plans for the practice. A partnership or limited company may offer different administrative and tax outcomes, and a sole trader arrangement may remain entirely suitable in other situations. Reviewing the options against your own circumstances, rather than a general rule, is usually the sensible approach.
Typically this includes details of all income sources, bank and credit card statements, purchase invoices, laboratory costs, payroll information, and any existing bookkeeping records you already keep. Your UTR, company registration details, VAT or PAYE references may also be needed where they apply, along with your previous set of accounts or tax return if you are moving across. If your record keeping is not fully up to date, that can usually be dealt with as part of the initial work.
Yes, changing accountant partway through the year is something that happens regularly, and the timing does not usually cause a problem. The usual process involves confirming your instructions, contacting your previous accountant for professional clearance and requesting the handover of relevant records and filing history. Once the information is in place, outstanding returns and ongoing bookkeeping can be brought up to date. It is worth checking any existing contractual commitments before making the move.
Fees are based on the scope of work you actually need, so they reflect factors such as your business structure, the number of income sources, the volume of transactions, and whether payroll, VAT or company compliance work is included. A fixed arrangement can be agreed in advance once your circumstances are understood, so there are no surprises later. If your requirements change — for example if you take on a new practice, become a principal or incorporate — the scope and fee can be reviewed at that point.