Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Cheslyn Hay: Specialist Tax, Accounting and Payroll Support
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Accounting Support for Dentists and Dental Practices in Cheslyn Hay
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting and Tax Services for Dentists in Cheslyn Hay
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Financial and Accounting Considerations for Dentists and Dental Practices
Dental accounting carries quirks that do not appear in most other professions, and which ones matter to you depends heavily on your contract type, your income mix and the structure you trade through. The points below are the areas that most often need careful handling.
- Managing NHS and private income side by side, where UDA-based contract payments, private fees, laboratory costs and materials may all need to be tracked and reconciled separately.
- Associate dentist arrangements, including self-employed status, day rates or percentage splits, and making sure expenses are claimed against the right source of income.
- Professional expenses such as indemnity cover, registration and association subscriptions, continuing professional development and clinical clothing, which may be allowable depending on how and why they are incurred.
- Dental equipment, materials and capital expenditure, where the timing of a purchase and the way it is treated can affect both cash flow and the overall tax position.
- Staff payroll, pensions and employment costs for practice teams, including dental nurses, hygienists, receptionists and associates paid through the practice.
- Bookkeeping, VAT and record keeping across multiple income streams, together with deciding whether a partnership or limited company structure suits a practice as it grows.
Why Dentists in Cheslyn Hay Choose CruseBurke
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Process
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional, Organised and Built Around Dental Work
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
As an associate you are usually responsible for your own tax return, even though the practice may handle some administrative tasks on your behalf. That means keeping records of your sessions, day rates or percentage splits, along with any expenses you incur personally, such as indemnity cover, registration fees, travel between sites or equipment you buy for your own use. We prepare your Self Assessment return from those records, check that claims are properly supported, and help you plan for the tax that will fall due so the bill does not arrive as a surprise. Where you also have employed income, dividends or a share of practice profits, all of it is brought together in one return.
NHS contract income still has to be reported correctly, and the mechanics of UDA-based payments, contract adjustments and practice-level costs are quite different from a straightforward salary. If you are a principal or practice owner, you may also be dealing with payroll, premises costs, equipment and VAT on top of the contract income itself. Even where your affairs are relatively simple, an accountant can help with the classification of expenses, the timing of income and the choice of business structure.
For income tax purposes both are generally treated as trading or professional income, but the way they are recorded, invoiced and reconciled can be very different in practice. NHS contract payments may arrive on a schedule that does not match treatment dates, while private fees, laboratory charges and material costs tend to move in and out much faster. Keeping those streams distinct in your bookkeeping makes it far easier to see how the practice is actually performing and to support the figures shown in your accounts and returns.
Yes, and this is one of the most common situations we see. A dentist might combine associate sessions, a part-time hospital or community post, locum shifts and a share of practice profits, all in the same tax year. Each source can carry its own rules on expenses and reporting, so the figures need to be brought together carefully rather than treated in isolation. We map out where each element belongs and prepare a single return that reflects the full picture.
A partnership generally means each partner reports their share of profits through Self Assessment, with a partnership tax return filed alongside it and no separate Corporation Tax charge on the business itself. A limited company is a separate legal entity, so it files annual accounts and a Corporation Tax return, and directors are usually paid through a combination of salary and dividends, which brings its own reporting obligations. The right structure can depend on profit levels, how many principals are involved, plans to sell or bring in new partners, and how much you want to withdraw from the practice.
We can handle payroll for practice staff, which often includes dental nurses, hygienists, therapists, receptionists, practice managers and associates employed rather than self-employed. That work typically covers payslips, Real Time Information submissions, statutory payments, pension auto-enrolment duties and the year-end reporting that follows. We also keep the payroll figures aligned with your accounts so that employment costs are reflected accurately and any amounts owed to HMRC are clear in advance.
It helps to keep a clear record of treatment and contract income, private fee statements, laboratory and materials invoices, staff costs, equipment purchases, premises expenses, insurance and professional subscriptions. Bank statements and card transactions should be reconciled regularly rather than left until the year end, because gaps are much harder to resolve months later. For VAT-registered practices, keeping sales and purchase records tidy also makes return preparation quicker and reduces the risk of corrections further down the line.
Usually we ask for your most recent set of accounts and tax returns, details of your current business structure, and access to your bookkeeping or accounting records if they are held digitally. It also helps to know whether there are any outstanding returns, HMRC correspondence or VAT matters in progress, so nothing is missed during the handover. Once we have sight of the position, we can explain what needs to be done and how the ongoing work would be organised.