Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Colmworth
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Who We Support: Dentists and Dental Practices in Colmworth
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Accounting and Tax Services for Dentists and Dental Practices
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting Considerations That Shape Dental Practice Finances
Dental earnings and practice finances rarely fit a simple template, and the accounting work involved can vary considerably from one dentist to the next. The areas below are the ones that most often need attention, depending on how you work and how the practice is structured.
- Managing NHS and private income, where different payment streams may need to be tracked separately and can be treated differently for tax purposes
- Associate dentist arrangements, where self-employment status, expense claims and indemnity cover all have a bearing on the tax position
- Professional expenses, subscriptions and indemnity costs, including GDC and professional body fees, which need correct recording and review for relief where applicable
- Dental equipment, premises costs and capital expenditure, which can raise questions about capital allowances and the timing of relief
- Practice payroll and employment costs for nurses, receptionists, hygienists and other staff, including PAYE and workplace pension duties where relevant
- VAT and business structure, since exempt and standard-rated income, partial exemption and the choice between sole trader, partnership and limited company status can all affect reporting
Why Dentists Choose CruseBurke for Their Accounting
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Process
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional Accounting Support Built Around Dental Clients
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Not every associate dentist does, but many find it helpful. Associates are often treated as self-employed for tax purposes, which generally means registering with HMRC where appropriate, filing a Self Assessment tax return each year, and keeping records of income from every practice worked at alongside allowable expenses such as indemnity cover, professional subscriptions and travel between sites. Where an associate has several income sources or also receives employment income, the calculations can become more involved, and an accountant can help ensure the right figures are reported and that payments on account are understood.
Both are usually taxable sources of income, but they tend to arrive through different routes and are best tracked separately. NHS income may come through contract payments or activity-based arrangements, while private income may be charged per item, collected through a monthly plan or a mixture of both. Keeping the streams distinct in your bookkeeping makes it easier to reconcile what has been received, monitor performance against contract expectations and prepare accurate accounts or tax returns. Where patient charges or third-party payments are involved, the treatment can vary, so it is worth confirming how each stream should be recorded.
For an expense to be allowable it generally needs to be incurred wholly and exclusively for the purposes of the dental work or practice. Costs commonly reviewed include GDC and professional body subscriptions, indemnity or medical defence cover, CPD that maintains existing professional skills, professional insurance, and travel between practice locations for associates. Everyday clothing and costs with a personal element are usually not allowable. Because entitlement depends on individual circumstances and the nature of the expense, each item is best considered on its own merits rather than assumed.
Where a practice employs dental nurses, receptionists, hygienists, therapists or practice managers, payroll obligations apply, including PAYE, National Insurance and automatic enrolment pension duties where relevant. Some practices also process associate or locum payments through payroll depending on how the arrangement is set up. Outsourcing payroll can reduce the administrative load and help keep employee records consistent across the tax year, particularly where staff numbers change or where salaried and hourly pay are mixed.
There is no single answer. Sole trader status is common among associates, partnerships are frequently used where dentists work together in the same practice, and limited companies are often considered by practice owners weighing up Corporation Tax, profit extraction and limited liability. Each structure carries different reporting requirements, tax treatment and administrative obligations, and the most suitable option depends on income levels, plans for the practice and personal circumstances. It usually makes sense to review the position before making a change rather than afterwards.
VAT registration depends on taxable turnover and on the nature of the services provided. Some dental treatment is exempt, while other income streams, such as certain cosmetic procedures or the sale of goods, may be treated differently. Where a practice has a mixture of exempt and standard-rated income, partial exemption rules can come into play, and the position should be reviewed as turnover grows. Because the rules are detailed, VAT treatment is best assessed against the specific facts of the practice.
Typically, income records for each practice or contract, business bank statements, details of expenses, payroll information where staff are employed, and any previous accounts or tax returns. For practice owners, asset purchases, finance agreements and lease details are also relevant. If records are incomplete the figures can often still be pulled together from bank data and invoices, although more thorough records generally lead to a smoother and more accurate process.
Yes. Moving from one accountant to another is usually a matter of giving authorisation and handing over the relevant records, and the new accountant can normally request information directly from your previous adviser. It helps to check whether any filing deadlines are approaching so that the transition does not disrupt compliance. Existing accounts, tax returns and correspondence with HMRC are useful starting points for picking up where the previous accountant left off.