Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Copthorne: Specialist Tax and Accounting Support for Dental Professionals
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Accounting Support for Dentists and Dental Practices in Copthorne
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting and Tax Services for Dentists
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Common Accounting and Financial Considerations for Dentists
Dental accounting involves considerations that do not always appear in other professions. How much of this applies to you will depend on your working arrangement, your income sources and the structure you trade through.
- Managing NHS contract income alongside private treatment fees, where separate payment streams may need tracking and reconciliation
- Associate dentist arrangements, where the way you are engaged can affect how income is reported and taxed
- Professional costs such as indemnity cover, registration fees and professional subscriptions, which may be allowable business expenses depending on individual circumstances
- Dental equipment, surgery fit-outs and other capital expenditure, where the tax treatment can differ from everyday running costs
- Payroll and employment costs for dental nurses, receptionists, hygienists and other staff, including PAYE and workplace pension obligations where applicable
- Practice cash flow, partnership or limited company structures, and keeping records in a state that makes Self Assessment and annual accounts straightforward
Why Dentists Choose CruseBurke for Their Accounting
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Process
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional Support Built Around Dental Accounting
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Not every self-employed dentist needs one, but many find the support useful because dental income rarely comes from a single straightforward source. NHS payments, private fees and laboratory or other costs can all need tracking, and the resulting Self Assessment return has to reflect them accurately. An accountant can help keep the bookkeeping consistent, identify expenses that may be allowable depending on your circumstances, and prepare the return so deadlines and reporting obligations are handled properly.
Many associate dentists are treated as self-employed, which usually means registering with HMRC, keeping records of income and expenses, and completing a Self Assessment tax return each year. Some associates are engaged on an employed basis instead, and the correct treatment can depend on the terms of the contract rather than the job title. We can review your arrangement, explain the likely position and put the right reporting in place.
Yes. Practices and individual dentists often receive income through NHS contracts, private treatment, or a mixture of the two, and these streams can carry different bookkeeping and reporting requirements. Keeping them clearly separated in your records makes it easier to understand profitability, answer queries and complete returns and accounts accurately. Where relevant, we can also look at how VAT may apply to different elements of dental income.
Commonly claimed items may include professional registration and subscriptions, indemnity insurance, clinical equipment, laboratory costs and certain practice running costs, provided they are incurred wholly and exclusively for the purposes of the business. The exact treatment can vary, particularly for larger purchases such as surgery equipment or practice improvements where capital allowances or other rules may apply. We review your spending and explain what is likely to be allowable in your situation.
If a practice employs dental nurses, receptionists, hygienists, managers or other staff, payroll obligations generally apply, including operating PAYE and meeting workplace pension duties where they are relevant. Payroll can also cover associate or locum payments depending on how they are engaged. Handling this accurately and on time matters, so ongoing payroll support is often worthwhile for growing practices.
There is no single answer that suits every dentist. Sole trader status is common among associates, partnerships are frequently used where dentists share a practice, and a limited company may appeal to some practice owners for reasons that depend on profits, plans and personal circumstances. Tax treatment, administration and compliance obligations differ between structures, so it is worth reviewing the position before making a change.
It helps to have details of your income sources, such as NHS statements, private fee schedules or associate payment records, along with records of business expenses, bank statements, and any existing accounts or tax returns. If you are already working with another accountant, we can liaise with them to obtain the relevant records and history. If your bookkeeping is behind, that is not a barrier, as we can help bring things up to date.
Yes, changing accountant is usually more straightforward than dentists expect, and we can guide you through the process from the outset. We will ask about your current setup, confirm what information is needed and, where you are happy for us to do so, contact your existing accountant to obtain the records and history required. The aim is to keep the transition smooth so your reporting stays on track.