Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Coulsdon: Specialist Tax and Accounting Support for Dental Professionals
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Accounting Support for Dentists, Associate Dentists and Dental Practice Owners in Coulsdon
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting and Tax Services for Dentists in Coulsdon
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting and Tax Considerations That Arise in Dental Practice
Dental accounting tends to involve considerations that many general accountants meet far less often. How those considerations apply depends on whether you are employed, self-employed or a practice owner, how your income is generated and the structure you operate through, so the following are potential issues rather than universal ones.
- Managing multiple income streams, including NHS contract payments, private patient fees and any locum, teaching or advisory work, each of which may need to be recorded separately and treated differently.
- Associate dentist arrangements, where the way you are engaged can affect how income is reported, which expenses are allowable and whether PAYE or Self Assessment applies to a particular source of earnings.
- Professional expenses and indemnity costs, such as registration and professional body fees, indemnity insurance, CPD and clinical costs, where these can be shown to relate directly to your dental work.
- Equipment and capital expenditure, including dental chairs, imaging equipment, sterilisation units and practice fit-out costs, which may be treated differently from routine day-to-day running expenses.
- Staff payroll and employment costs covering practice teams, hygienists, therapists, reception and nursing staff, together with any associated pension and employment tax obligations.
- Bookkeeping, VAT and the structure you trade through, whether sole trader, partnership or limited company, all of which can influence how profits are reported, what records are needed and how tax is administered.
- Practice finances and cash flow, including how drawings, practice borrowings, reinvestment and future plans are managed alongside the day-to-day costs of running a surgery.
Why Dentists in Coulsdon Choose CruseBurke
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Process for Dental Clients
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional Support Built Around How Dental Practices Really Work
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Many self-employed and associate dentists do choose to work with an accountant, mainly because income often arrives from more than one practice and needs to be tracked carefully for Self Assessment. An accountant can help you keep records that separate each income source, identify expenses that may be allowable, and prepare and submit your tax return accurately. It can also reduce the risk of errors or omissions that might otherwise lead to queries from HMRC further down the line.
NHS contract payments and private patient fees are usually recorded as separate income streams, and keeping them clearly distinguished makes your bookkeeping, reporting and any VAT considerations much easier to follow. The treatment of each can also be affected by whether you are paid as an individual, through a practice, or by a company. Because the position depends on your contract terms and structure, it is worth reviewing how your particular arrangements should be recorded.
Expenses that are incurred wholly and exclusively for the purposes of your dental work may be allowable, which can include professional registration and body fees, indemnity insurance, CPD, clinical clothing, laboratory charges and certain equipment costs. Whether a specific cost can be claimed often depends on your employment status, your business structure and how the expense relates to your work. Records and receipts matter, so keeping them organised throughout the year makes the position far clearer at the end of it.
If you employ staff, you will generally need to operate payroll and meet the associated employment tax and pension obligations. VAT registration usually depends on your turnover and the nature of your services, while annual accounts and a Corporation Tax return apply where the practice trades as a limited company; partnerships and sole traders have different reporting requirements. Which of these apply to you depends on your structure and turnover, so it is worth confirming your position rather than assuming.
There is no single answer that suits every dentist. Sole trader status can be simpler to administer, partnerships suit some joint practice arrangements, and a limited company may offer different tax and profit-extraction possibilities depending on your circumstances. The right choice can also change as your income, staffing or practice plans develop, so it is worth reviewing the structure periodically rather than treating it as a one-off decision.
Yes. Multiple income sources are common in dentistry and generally mean more detailed record keeping, since each stream may need to be reported in a particular way. We can help bring that information together into a clear picture, so your Self Assessment or company reporting reflects everything accurately. If you also receive rental income or income from teaching or advisory work, that can usually be incorporated into the same process.
Switching is usually more straightforward than people expect. We would ask for details of your current accountant, arrange for the necessary handover of information and prior records, and confirm the position on any outstanding returns before taking over the work. Once we have what we need, we can pick up your bookkeeping, accounts and tax work and let you know what information is required from you going forward.
It helps to have your income records, bank statements, invoices, expense receipts and details of any professional subscriptions or indemnity cover to hand. If you operate through a company or partnership, we would also need the existing accounts, prior returns and payroll information where relevant. If some records are incomplete, that is rarely a problem — part of the process is often helping to bring everything into a usable order.