Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Crawley: Specialist Tax and Accounting Support
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Dentists and Dental Practices We Support
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting and Tax Services for Dentists
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting Considerations for Dentists and Dental Practices
Dental accounting tends to involve a mix of income streams, professional costs and structural decisions that can make record-keeping and tax reporting more involved than expected. The points below are common considerations rather than issues every dentist will face.
- Separating and recording NHS dental income and private treatment income accurately
- Associate dentist arrangements, including percentage-based pay and the treatment of related costs
- Professional expenses such as indemnity cover, GDC and professional body subscriptions, and continuing development
- Dental equipment, surgery fixtures and other capital expenditure, and how these are treated over time
- Practice payroll, including associates, hygienists, therapists, reception and clinical support staff
- Bookkeeping and financial records that keep practice and personal finances clearly distinguished
- VAT considerations where registration applies to a dental business
- Practice cash flow, drawings and the timing of tax payments
- Choosing and maintaining the right structure, whether sole trader, partnership or limited company
- Self Assessment and other tax administration, including payments on account and deadlines
Why Dentists Work With CruseBurke
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple Three-Step Process
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Professional Standards and a Specialist Approach
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Many associate dentists are treated as self-employed, which normally means registering with HMRC, filing a Self Assessment tax return each year and paying Income Tax and Class 2 and Class 4 National Insurance on profits. The practical challenge is usually record-keeping, because your income may come from one or more practices and your allowable expenses, such as indemnity cover, GDC fees, professional subscriptions and travel between sites, need to be identified and documented. Your exact position can depend on the terms of your agreement, so it is worth having the arrangement reviewed rather than assuming it is straightforward.
Yes. Mixed NHS and private income is common in dental practice and it usually means careful bookkeeping so that each stream is recorded consistently and can be reconciled. Depending on your structure, this may affect how you report income, how you handle contract payments and how you plan for tax. The important thing is that the records clearly show what was received, from where, and what costs relate to it.
Whether VAT registration is required depends on your turnover and the nature of the services you provide, and some dental services may be exempt while others are not. The rules are not uniform across every treatment, product or business activity, so the position should be assessed on your specific circumstances rather than assumed. If registration is required, we can help with record-keeping, returns and understanding how VAT interacts with your practice income.
There is no single answer that suits every dentist. Sole trader and partnership structures are common among associates and some practice owners, while a limited company may be appropriate in other situations depending on profits, plans for reinvestment, how many people are involved and how you wish to take money out of the business. Each structure carries different reporting, tax and administrative obligations, and it is worth reviewing periodically as your circumstances change.
Practice owners often need a combination of annual accounts, business tax returns, payroll for practice staff, bookkeeping oversight and advice on practice finances. Depending on the structure, that may include Corporation Tax, partnership returns or Self Assessment, along with VAT support where relevant. Areas such as equipment purchases, premises costs, staff employment costs and associate payments usually need to be recorded in a consistent way throughout the year, which is easier when bookkeeping is kept up to date rather than left until the deadline.
Yes. Switching accountants is usually a straightforward process. We would typically ask for authorisation to act on your behalf so we can contact your existing accountant and obtain the relevant records, accounts and tax information. Once everything is in place we review the position, identify anything outstanding and agree how the work will be handled going forward.
It depends on whether you are self-employed, in a partnership or running a limited company, but most dentists can start with details of their income sources, contracts or associate agreements, business and personal bank statements, records of expenses, payroll information where staff are employed, and any previous accounts or tax returns. If your records are incomplete, that is not a barrier, we can help you work out what is missing and how to pull it together.
Fees reflect the scope of work involved, which varies considerably between a self-employed associate with straightforward affairs and a practice owner with payroll, VAT and multiple income streams. We agree the scope before work begins so you know what is included, and we can adjust the arrangement if your circumstances change during the year.