Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Fetcham
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single accounting template. Professional fees, frame and lens sales, contact lens supply, equipment and premises costs all behave differently, which means bookkeeping, tax and VAT treatment need to be considered carefully rather than assumed.
- Mixed income streams — Professional fees, sight test income, locum work and retail sales must be recorded separately to give a clear picture of profitability.
- Stock and inventory — Frames, lenses, contact lenses and accessories need consistent stock records so purchases, sales and closing stock are reflected accurately.
- Equipment and practice costs — Diagnostic equipment, testing room fit-outs and premises costs may need to be treated differently from routine day-to-day expenses.
- Payroll and staff costs — Employed optometrists, dispensing opticians, optical assistants and locum arrangements each carry different payroll and tax considerations.
- VAT on mixed supplies — Professional services and optical goods can have different VAT treatments, so each supply needs reviewing based on its nature and circumstances.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They look after the accounting and tax affairs of optical professionals and businesses, including bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support where it applies. Because optical work often combines professional services with the sale of spectacles, contact lenses and other goods, the records need to reflect each type of income separately.
Support is available for independent opticians, optometrists, dispensing opticians, self-employed optical professionals, optical practice owners and limited companies running a practice. Requirements vary depending on how each person or business is structured and where income comes from, so the right approach is tailored rather than fixed.
Yes. Self-employed optometrists and locum opticians usually need Self Assessment support, along with help separating professional fees, travel between practice locations and practice-related expenses. Record keeping matters here, since allowable expenses and tax treatment depend on individual circumstances rather than a single rule for everyone.
It varies. Some practices need bookkeeping and VAT support, while others focus on annual accounts, Corporation Tax and payroll for optometrists, dispensing opticians and optical assistants. Practices holding stock such as frames and contact lenses may also benefit from management accounts showing how retail sales and professional fees contribute.
Frames, lenses, contact lenses and accessories should be tracked consistently so purchases, sales and closing stock are accurate. Equipment, premises costs and professional expenses each have their own treatment, so it helps to keep records clear and review how items are categorised rather than relying on a general approach.
Possibly. VAT treatment depends on the nature of each supply and the circumstances of the business. Professional optical services and supplies of optical goods such as spectacles and contact lenses can be treated differently, so registration and treatment should be reviewed on the facts rather than assumed.
Yes. Payroll support can cover employed optometrists, dispensing opticians and optical assistants, along with the reporting that goes with them. Locum and contractor arrangements are treated differently from employment, so it is worth checking how each arrangement should be handled before payments are processed.
Yes. Moving across usually involves sharing details of your current position, existing records and upcoming deadlines so the changeover can be managed without disrupting filings. It helps to plan the switch at a sensible point in the accounting year where possible.