Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Shepperton
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single accounting mould. With clinical income, retail sales, stock, equipment and staff all in the mix, keeping the numbers accurate and the tax treatment correct takes more than a standard bookkeeping routine.
- Mixed income streams: Clinical fees, spectacle sales and contact lens income often arrive together, so records need to separate each stream clearly.
- Stock and inventory: Frames, lenses and consumables turn over constantly, so regular stock reviews help keep accounts and gross margins accurate.
- Equipment and professional costs: Testing equipment, practice software and professional development all need careful recording, as tax treatment can differ between them.
- Premises and practice overheads: Rent, business rates, utilities and fit-out costs add up quickly, and the accounting treatment often depends on the lease arrangements.
- VAT on mixed supplies: Professional services and optical goods may be treated differently, so it matters how supplies are structured and recorded rather than assumed.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Accountants for Opticians handle the day-to-day accounting and tax work specific to optical businesses, including bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support where applicable. Just as importantly, they understand how clinical income, spectacle and contact lens sales, stock and equipment fit together in your records.
Support can be provided to self-employed locum optometrists, dispensing opticians, independent optical practice owners, partnerships and limited companies running one or more practices. Because accounting requirements vary with structure and income, the appropriate approach is agreed after looking at how you actually trade and earn.
It depends on the practice. Many need bookkeeping, annual accounts and Corporation Tax, plus payroll if they employ staff. Practices with mixed income streams may also want management accounts, tax planning and VAT support. There is no single standard package, so requirements are matched to how the business is set up and run.
Yes. Stock such as frames, lenses and consumables should be recorded consistently so that accounts and margins reflect reality, and expenses like equipment, testing software, professional fees and premises costs should be captured with proper records. How each item is treated for tax depends on the nature of the cost and your circumstances.
VAT depends on the nature of the supply. Professional optical services and supplies of optical goods such as spectacles and contact lenses can be treated differently, and the position is not the same for every business. Whether registration is needed and how each sale is treated depends on your turnover and circumstances.
Yes. Payroll support can cover optometrists, dispensing opticians, optical assistants and reception staff, as well as common practice arrangements such as associate or locum pay. Payroll for limited companies and sole traders can be handled alongside the wider accounts, so payments, records and reporting stay consistent.
Yes. Switching is usually straightforward, and we can liaise with your existing accountant to obtain the records and information needed to take over. Once everything is in place, your bookkeeping, accounts and tax deadlines can be managed going forward so nothing is missed.
Get in touch and tell us about your practice — how it is structured, what services and products you provide, and what support you need. From there we can review your accounting and tax requirements and explain the options clearly, with transparent fees and no hidden extras.