Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Smethwick
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a simple accounting mould. Professional fees, retail sales, stock, equipment and staff costs all behave differently, so keeping records accurate and understanding how each area is treated for tax and VAT takes careful attention.
- Mixed income streams — Eye examination fees, contact lens aftercare and retail sales of spectacles may need recording separately for accurate reporting.
- Stock and inventory — Frames, lenses and contact lenses move at different rates, so accurate stock valuation matters for annual accounts and margins.
- Optical equipment and professional expenses — Diagnostic instruments, trial lenses and continuing professional development costs need correct treatment as business expenses.
- Payroll for practice teams — Employed optometrists, dispensing opticians and support staff, plus locum payments, need correct payroll and tax handling.
- VAT on different supplies — Professional services and optical goods such as spectacles or contact lenses can be treated differently for VAT, depending on the nature of each supply.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the day-to-day accounting and tax work behind an optical business, including bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where relevant. The aim is to keep professional fee income, retail sales of optical goods, stock and expenses properly recorded and correctly reported.
Support is available for self-employed optometrists, locums, dispensing opticians, independent optical practices, partnerships and limited companies. Because roles and business models differ, the records, tax position and reporting requirements for each will vary, so advice is shaped around your circumstances rather than a fixed package.
Yes. Bookkeeping can cover daily takings, supplier invoices, stock purchases and practice expenses, while Self Assessment applies to sole traders and partners who report income through a personal tax return. Limited company directors usually file differently, and we can confirm which route applies to you.
Spectacles, contact lenses and other optical goods are stock or sales items for most practices, so purchases, sales and closing stock should be recorded accurately. The accounting treatment affects your reported profit and margins, and VAT treatment can differ from that of professional services, depending on the nature of each supply.
It depends on turnover and the mix of supplies. Registration thresholds apply, and professional optical services and the sale of optical goods can be treated differently, with the position turning on the nature of each supply. A review of your specific activities is the reliable way to confirm how VAT applies to you.
Payroll support can cover employed optometrists, dispensing opticians, optical assistants and reception staff, including PAYE, National Insurance and pensions where applicable. Payments to locums and other self-employed contractors need separate treatment, so it is worth clarifying each working arrangement clearly.
Yes, changing accountants is usually straightforward. We can review your current records, identify anything outstanding and coordinate the handover so filings and deadlines continue without disruption. Self-employed optical professionals and limited company practices can both move across.
Get in touch and tell us about your practice, your business structure and how you currently keep records. From there we can outline the accounting and tax support that fits, along with clear fees and no hidden extras, and agree the next steps.