Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Stone
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely have a single, simple income stream. Mixing professional services with product sales, stock, equipment and staff can make record keeping and tax reporting more involved than it first appears.
- Multiple Income Streams — Professional fees, contact lens fitting income, locum work and product sales need separate recording so reporting reflects how the practice earns.
- Stock and Optical Goods — Spectacles, lenses and accessories are stock, so purchases, sales and remaining inventory should be tracked to keep year-end figures accurate.
- Equipment and Professional Costs — Testing equipment, diagnostic instruments and indemnity cover are substantial costs, and how they are recorded affects the figures you report.
- VAT on Mixed Supplies — Professional optical services and supplies of optical goods can have different VAT treatments, so each supply should be reviewed on its own facts.
- Payroll and Practice Overheads — Employed optometrists, dispensing opticians, support staff and contractors create payroll obligations alongside premises and running costs that need consistent recording.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work that optical professionals and practices need, including bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support where applicable, while keeping records structured around professional income, optical goods, stock, equipment and practice costs.
We work with self-employed optometrists, locum opticians, dispensing opticians, independent optical practices, partnerships and limited companies. Because each operates differently and earns income in different ways, the accounting and tax requirements are tailored to the individual or business rather than applied in the same way to everyone.
Yes. Self-employed optometrists and locum opticians typically need Self Assessment, organised bookkeeping and a clear record of professional fees, travel and expenses. If you also sell optical goods, those transactions need to be recorded separately, and whether VAT registration is required depends on your turnover and circumstances.
It depends on the practice. Limited companies usually need annual accounts, Corporation Tax returns and payroll, while a sole trader practice may only need Self Assessment and bookkeeping. Management accounts, tax planning, VAT support and help with business structure are added where they are relevant to your circumstances.
Sales of spectacles, contact lenses and other optical goods are business income and should be recorded separately from professional fees, with the related stock and cost of goods tracked. The VAT treatment of these supplies can differ from that of professional optical services, so it is worth confirming how each supply applies to your business.
Possibly. VAT depends on your turnover, registration status and the nature of each supply. Professional optical services and sales of optical goods can have different VAT treatments, and some supplies may be treated differently, so the position should be reviewed on your own facts rather than assumed.
Yes. Switching is usually straightforward, and we can take on the handover of your records and existing information. It helps to have your latest accounts, tax returns and bookkeeping up to date, and we will confirm what is needed once we understand your practice or self-employed work.
Get in touch and tell us about your practice or self-employed work, including how you are structured, how you earn income and what support you are looking for. From there we can confirm the services that fit and explain the next steps clearly.