Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting is rarely as straightforward as a single salary and a single tax code. Income arrives from several places, costs are spread across stock, staffing and premises, and the correct tax or VAT treatment often depends on the specific facts of your situation.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on what you need, but most clients come to us for a combination of Self Assessment, annual accounts, bookkeeping, Corporation Tax, payroll, tax planning and financial record keeping. Locum and self-employed pharmacists typically need help pulling together income from multiple assignments, recording professional expenses and filing an accurate return. Pharmacy owners and contractors usually need annual accounts and Corporation Tax alongside payroll for dispensers and counter staff, regular bookkeeping and, where relevant, VAT support and management accounts. We agree the scope with you at the start so you know what is covered, and we work to fixed, transparent packages rather than open-ended hourly billing.
They are designed for pharmacists and pharmacy businesses specifically, including community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited company contractors. We also support pharmacists with additional income from consultancy, training, clinics or property, and those thinking about buying a pharmacy or changing how the business is structured. If your income or your business comes from pharmacy in some form, the accounting approach we use will already be familiar to you.
Yes. Pharmacy income frequently arrives from more than one direction — NHS payments, private prescriptions, retail sales, locum fees, consultancy or training — and each element needs to be recorded correctly so the figures on your accounts and tax return reflect what actually happened. We help you set up bookkeeping that separates these streams clearly, reconcile payments as they come in, and report them properly. How any particular item is treated for tax purposes depends on your individual circumstances, so we review the detail with you rather than applying a one-size-fits-all rule.
Many pharmacists do, but not all. If you are employed only and tax is collected through PAYE, you may not need to file. If you work as a locum, are self-employed, hold a partnership share, receive untaxed income, or have income from property or investments, a return is usually required. The same applies if HMRC has issued you a notice to file. We can confirm your position, prepare the return, include the expenses you are entitled to claim and submit it before the deadline so there is no last-minute pressure.
Commonly claimed items include professional registration and indemnity cover, continuing professional development where it relates to your existing work, specialist equipment and uniforms, professional subscriptions, and travel between assignments or sites where the cost is not already reimbursed. Some expenses are allowable only in specific circumstances, and the rules around travel, mixed-purpose costs and training can be detailed. Because the answer genuinely depends on your individual situation, we look at your actual costs and confirm what can properly be claimed before anything goes on a return.
We keep your bookkeeping on a regular cycle so records stay current rather than building up into a backlog, which makes year-end accounts far easier and gives you usable figures throughout the year. On the payroll side, we process wages for dispensers, counter staff, pharmacists and locum cover, handle the associated HMRC reporting and keep records of payments made. Where you want more visibility, we can prepare management accounts covering income, staff costs, stock and business costs so you can see how the pharmacy is performing rather than waiting for the annual figures.
Whether VAT registration is required depends on your turnover and on the nature of your supplies, and not everything a pharmacy does is treated the same way. Some income may be exempt, some standard-rated and some zero-rated, which is why the treatment needs to be considered carefully rather than assumed. If you are registered or approaching the threshold, we can support you with recording VAT correctly, preparing returns and understanding how VAT interacts with your pricing and margins. We will always confirm how the rules apply to your specific circumstances.
Yes to both. Choosing between sole trader, partnership and limited company affects how you are taxed, how you take money out of the business and what you need to file, so it is worth reviewing with real numbers in front of you — particularly when profits, staffing or plans to expand are changing. If you are already working with another accountant and would like to move, the switch is usually straightforward: we contact your existing accountant for the records they hold, confirm what is outstanding, and take over the filing obligations from an agreed date. You do not need to manage that conversation yourself.
