Accountants for Physiotherapists in Reigate

Accountants for Physiotherapists handle the accounting, tax and compliance work that sits behind a physiotherapy practice. In practice that usually means preparing annual accounts, completing Self Assessment or Corporation Tax returns, keeping bookkeeping records of treatment income and clinic expenses, running payroll for staff and associates, producing management accounts, planning tax and providing VAT support where it applies. The aim is to keep your records accurate, your filings on time and your tax position properly managed, so you can focus on treating patients rather than chasing paperwork.

We support self-employed and private physiotherapists, independent physiotherapy clinic owners, rehabilitation practices, partnerships and limited companies that employ therapists or administrative staff. The right support differs from one practice to another: a self-employed physiotherapist may mainly need help with Self Assessment, expenses and record keeping, while a limited company clinic is likely to need annual accounts, Corporation Tax, payroll and more structured management reporting. We look at how you are structured and how you earn income before agreeing what is needed.

Yes. Many physiotherapists work on a self-employed basis, whether they see private patients directly, provide sessions at a clinic as an associate, or work with sports clubs and other organisations. In those cases the focus is usually on keeping clear records of income from each source, tracking allowable expenses such as professional subscriptions, indemnity insurance, equipment and travel between sites, and making sure Self Assessment is accurate and submitted on time. Where it is worth reviewing whether your current working arrangements are the most suitable structure, we can talk that through with you.

Physiotherapy clinics typically need a combination of bookkeeping, annual accounts, Corporation Tax or partnership returns, payroll, management accounts and VAT support, depending on how the clinic is set up and how it trades. Clinics that employ therapists, reception staff or administrative team members generally need payroll and pension-related reporting, and those using self-employed associates need clear records of the payments made to them. Not every clinic requires every service, so we agree the scope around your actual structure, turnover and reporting obligations rather than applying a fixed package.

Common expenses include professional subscriptions and registration costs, professional indemnity insurance, treatment room hire, clinic rent and utilities, equipment and consumables such as therapy tables, resistance bands and electrotherapy items, software for bookings and records, continuing professional development and training, uniforms, and mileage or travel between clinics and patient locations. What can be claimed depends on whether the cost is genuinely incurred for the business and on your structure, so it is worth keeping receipts and discussing anything unusual with us before you include it.

VAT is worth reviewing because the treatment of physiotherapy services is not automatic. Whether a particular service is exempt or standard-rated depends on the nature of the service, who provides it and the conditions that apply, and other income such as retail sales, equipment or non-treatment services may be treated differently again. There are also registration thresholds to monitor as a practice grows. Because the rules turn on individual circumstances, it is best to look at your specific services and income streams rather than assume a blanket position either way.

Yes. We can run payroll for employed therapists, reception and administrative staff, including the associated reporting to HMRC, and we can help you keep clear records of payments made to self-employed associates and locum practitioners. It is important that working arrangements are reflected correctly — an associate engaged on a genuinely self-employed basis is treated differently from an employee, and getting that wrong can create unexpected tax and compliance problems. We can review your arrangements and help you document them properly.

Yes, switching accountants is usually straightforward. We handle the handover with your existing accountant, including requesting the information needed to take over your records and filings, and we check where things stand with HMRC, Companies House and any current deadlines so nothing is missed during the changeover. It helps to have your latest accounts, tax returns, bookkeeping records and details of any outstanding filings to hand, but if anything is missing we can help you work out what is required and how to obtain it.